Western uses a signature stamp.
Pro-makes it much easier on both the registrar and staff who have to use the registrar's signature for office processes (i.e. transcripts)
Con- make sure the staff using the stamp understand how and when it should be used and keep the stamp is locked away if it is not in use (i.e. our front office administrative staff keeps the signature stamp with the transcript supplies locked in the vault except for when it is in use).
During my first month at Western I didn't have the stamp yet. In order to handle official transcripts and other document, we set check ins during the day where I signed any documentation that required my signature. The main concern for developing this short term process was making sure transcripts made it out of the office in a timely manner when I might not be available every time one needed to be signed. The two check in times for signing documents allows transcripts to be released in a timely manner for the student.
Charity
Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dena Wagner-Fossen
Sent: Monday, April 04, 2016 3:46 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: MACRAO question on signature on transcripts
Good afternoon.
A MACRAO colleague has a question for the Registrar's – please reply to all with your response.
Does your Registrar's Office having a Signature stamp for Official Transcripts? If not how do you handle official transcripts? Any PROS/CONS?
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