I haven’t seen anyone mention this, but because of CCN, we can’t ever re-use that subject/number combination unless EVERYONE who has used it in the past is no longer using it…and then add 15 years?
Becky
Becky Roeder
Assistant Director
Office of Admissions
PO Box 172190
Bozeman, MT 59717-2190
Phone: 406-994-5543
Toll Free: 888-MSU-CATS
Fax: 406-994-7360
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dellwo, Sarah
Sent: Tuesday, April 12, 2016 3:05 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Course Number "Reuse"
The reuse of a number can also cause havoc if you are using pre-requisite checking in BANNER, because that is only looking at the name and number.
If we are going to reuse numbers, I think we should use 15 years. Since general education coursework is not considered “outdated” until 15 years (Policy 301.5.2) it seems like that might ease some confusion. Unfortunately, I think we might run out of numbers in some areas and I am a not sure there is a clean solution to that. I know we have some subject codes that have had to already because of this problem and that is not a terribly easy process either.
Sarah Dellwo, Director of Admissions and Records
1115 North Roberts
Helena, MT 59601
(p) 406-447-6908 (f) 406-447-6397
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From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Sharon Nau
Sent: Tuesday, April 12, 2016 9:33 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Course Number "Reuse"
Good point Dena. Degree Audit in CAMS also looks at the prefix/number.
Sharon
FVCC
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dena Wagner-Fossen
Sent: Monday, April 11, 2016 6:14 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Course Number "Reuse"
GFC MSU practice is more like FVCC listed below and I’m a bit concerned with so many of us using DegreeWorks (DW) , that it looks at the prefix and number and not the name or credits. By reusing prefixes/numbers you have the potential of getting a student sideways at graduation if you are reusing prefixes/numbers and just renaming classes/ changing outcomes/changing course credits whether you hand audit, DW or other software. Does DW have best practice for this situation? ~d
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Sharon Nau
Sent: Monday, April 11, 2016 10:05 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Course Number "Reuse"
While FVCC can also maintain the historical data in our students’ records and catalog years, it has been our practice to never re-use a course number. In addition to the reasons listed in Cheri’s email, a deactivated course number on our campus has from time-to-time gained new life and has been brought back…..Due to CCN’ing, I understand some of our processes may need to be re-evaluated. So, if this is the path we are heading, my preference would be a 10 year minimum, if not longer.
Sharon
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Johannes, Cheri
Sent: Friday, April 08, 2016 5:35 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Course Number "Reuse"
All –
A topic that has come through the CCN ongoing discussions has been re-using course numbers that have been ‘retired’ and if you have a time limit.
Recently, there were changes made to titles of courses and credits of courses; but the rubric and number were not changed. I expressed concern that these would cause historical issues; but in fact, learned that in banner – we can set changes of this nature to be term based so history is preserved.
However, we ran across a situation where in ‘teaching out’ the existing program (AAS) the titles and credits needed to stay put for a bit longer than what the new curricular changes (CAS) call for… so the change, while not historical was still truly problematic in implementation.
I believe I’d indicated in one of the CCN conference calls that I would seek your collective counsel at our meeting and I clearly failed to do so --- :0
Thus, if you would weigh in on your experiences/protocol for reusing course numbers that would be most appreciated.
1) Do you ever reuse (or never) – if so, is there a time limit between (due to repeats, degree teach outs etc…)
2) If you could set a policy or change your existing policy – what would you recommend ?
3) Advice and counsel ?
Thank you!
Cheri
At MSUB, my preference is never. If we have to, I would like a 10 year minimum because love it or hate it… many of our students take 6+ years to finish a bachelor’s degree and reuse of anything has been challenging at best, especially with repeats and loss of credits toward graduation totals etc….
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