Good point Dena. Degree Audit in CAMS also looks at the prefix/number.
Sharon
FVCC
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dena Wagner-Fossen
Sent: Monday, April 11, 2016 6:14 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Course Number "Reuse"
GFC MSU practice is more like FVCC listed below and I’m a bit concerned with so many of us using DegreeWorks (DW) , that it looks at the prefix and number and not the name or credits. By reusing prefixes/numbers you have the potential of getting a student sideways at graduation if you are reusing prefixes/numbers and just renaming classes/ changing outcomes/changing course credits whether you hand audit, DW or other software. Does DW have best practice for this situation? ~d
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Sharon Nau
Sent: Monday, April 11, 2016 10:05 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Course Number "Reuse"
While FVCC can also maintain the historical data in our students’ records and catalog years, it has been our practice to never re-use a course number. In addition to the reasons listed in Cheri’s email, a deactivated course number on our campus has from time-to-time gained new life and has been brought back…..Due to CCN’ing, I understand some of our processes may need to be re-evaluated. So, if this is the path we are heading, my preference would be a 10 year minimum, if not longer.
Sharon
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Johannes, Cheri
Sent: Friday, April 08, 2016 5:35 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Course Number "Reuse"
All –
A topic that has come through the CCN ongoing discussions has been re-using course numbers that have been ‘retired’ and if you have a time limit.
Recently, there were changes made to titles of courses and credits of courses; but the rubric and number were not changed. I expressed concern that these would cause historical issues; but in fact, learned that in banner – we can set changes of this nature to be term based so history is preserved.
However, we ran across a situation where in ‘teaching out’ the existing program (AAS) the titles and credits needed to stay put for a bit longer than what the new curricular changes (CAS) call for… so the change, while not historical was still truly problematic in implementation.
I believe I’d indicated in one of the CCN conference calls that I would seek your collective counsel at our meeting and I clearly failed to do so --- :0
Thus, if you would weigh in on your experiences/protocol for reusing course numbers that would be most appreciated.
1) Do you ever reuse (or never) – if so, is there a time limit between (due to repeats, degree teach outs etc…)
2) If you could set a policy or change your existing policy – what would you recommend ?
3) Advice and counsel ?
Thank you!
Cheri
At MSUB, my preference is never. If we have to, I would like a 10 year minimum because love it or hate it… many of our students take 6+ years to finish a bachelor’s degree and reuse of anything has been challenging at best, especially with repeats and loss of credits toward graduation totals etc….
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