Friday, March 1, 2019

Re: Posting degrees and Incomplete Grades

We would make them register "in-absentia" for spring semester if they completed after we had awarded all other degrees.  If they get it in before the "award or deny" date we would post it to fall.  

Our award or deny is generally 7 weeks after end of previous term.

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On Mar 1, 2019, at 2:45 PM, Charity Walters <Charity.Walters@umwestern.edu> wrote:

Do you post their graduation for the term they completed the incomplete or the term in which they completed the work for the incomplete?

 

Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471

"Start by doing what is necessary; then do what's possible; and suddenly you are doing the impossible." St. Francis of Assisi

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Campeau, Tony
Sent: Friday, March 01, 2019 2:41 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Posting degrees and Incomplete Grades

 

We update the "I" to the letter grade for the term in which they were enrolled (even if they completed it later), kind of like any other grade change.


T

 

Tony Campeau

Registrar

Montana State University

406.994.2604

 

RESPECT … INTEGRITY … STUDENT SUCCESS … EXCELLENCE

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Charity Walters
Sent: Friday, March 01, 2019 1:42 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Posting degrees and Incomplete Grades

 

Question for the group regarding how you post degrees and a student's incomplete grade is update.  Here's an example scenario: . In the Fall 2018 semester a student completed all their requirements except an internship which received a grade of incomplete, they have now completed the incomplete as of the middle point of the Spring 2019 but are not registered for any courses in the Spring 2019 semester.

 

  1. Do you post for the Spring 2019 semester since that is when the work was completed or the Fall 2018 semester since that was when the student was registered for their last courses?
  2. If you post in the Spring 2019 semester, do you have a note or registration that is set up in the Spring 2019 semester that notes that they were finishing graduation requirements in the Spring 2019?

 

I hope that makes sense.  We are getting ready to hire/train a new graduation coordinator and I want to make sure that we are doing this process similar to most of the other Montana colleges and universities.

 

Have a great Friday!

 

Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471

"Start by doing what is necessary; then do what's possible; and suddenly you are doing the impossible." St. Francis of Assisi

 

 

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