Re: Clearinghouse and SS#

At MSU Bozeman- These students show up on our SSCR error reports.  We put a registration hold on their account until they turn in a copy.  I work closely with my buddy Gabbi at the Clearinghouse to let her know the steps we are taking as, more often than not, it takes the student more than 10 days to respond.  I keep all correspondence (emails, faxes, and fax confirmations) just in case!

 

Kandi

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Charity Walters
Sent: Friday, October 26, 2018 1:26 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Clearinghouse and SS#

 

That three times is great to know.  Thanks

 

Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471

"Start by doing what is necessary; then do what's possible; and suddenly you are doing the impossible." St. Francis of Assisi

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Virginia Boysun
Sent: Friday, October 26, 2018 1:31 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Clearinghouse and SS#

 

DCC attempts to get the SSN three times (application, email, and mail). We were told in a routine audit that we needed to document three attempts.

 

Thanks,

Virginia Boysun

Registrar

Dawson Community College

300 College Drive

Glendive, MT  59330

(406) 377-9404

 

 

On Fri, Oct 26, 2018 at 1:22 PM Charity Walters <Charity.Walters@umwestern.edu> wrote:

For those submitting reports to the clearinghouse:

 

What do you do or say to people who have opted not to give their social security number to the institution?  Do you just give them the paper copy of verification?  Do you send an email or communication at the beginning of each term to tell them without their SS# they won't be submitted?  I always go back to it's the students right (by law) to provide their SS# for records.  However the catch 22 is if they don't provide it, it won't be match up with clearinghouse or NSLDS.

 

Hoping someone has a process or loop hole J

 

Charity

 

Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471

"Start by doing what is necessary; then do what's possible; and suddenly you are doing the impossible." St. Francis of Assisi

 

 

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