At MSU the grade reverts at the end of the subsequent semester unless otherwise indicated by the instructor. Policy follows:
I Grade Eligibility
Instructors may assign a grade of I (Incomplete) when students have been unable to complete their academic obligations because of circumstances beyond their control.
The University takes the position that when students register, they commit themselves to completing their academic obligations as their primary responsibility. Therefore, the instructor may assign an I grade only in cases when students have suffered extreme personal hardship or in unusual academic situations.
An instructor may assign an I grade in cases of personal hardship when students have been unable to fulfill their commitments because of illness, death or illness in the immediate family, family emergencies, or military orders. The Dean of Students will verify personal hardship cases at the instructor's request. The instructor may assign an I grade to a student for personal hardship, provided the student has completed three-fourths of the work of the course with a passing grade. If the student has not satisfactorily completed three-fourths of the course work the instructor must provide written justification for assigning an I grade.
The instructor may also assign an I grade, subject to the department head's approval, in cases when a student has been unable to complete course requirements for reasons such as apparatus or equipment failure, death or disease in experimental animals, delays in material shipments from suppliers, or in other unusual academic circumstances which are clearly beyond the student's control. In these situations, the student must have completed three-fourths of the work of the course with a passing grade. If the student has not satisfactorily completed three-fourths of the course work the instructor must provide written justification for assigning an I grade.
In each instance qualifying for an I grade, the instructor must prepare an I Grade Authorization form. On this form, the instructor will list the make-up requirements and the date beyond which the I will revert to a F grade.
To change the I grade after the make-up work has been completed, the instructor will obtain the proper form from the Registrar's Office, place the grade on the form, and return it to the Registrar's Office. The instructor may specify the time period within which the work must be made up. Unless a specified time is given by the instructor, an I grade shall be made up no later than the end of the following semester (excluding summer session), unless extended by the instructor. An I grade may not be extended beyond one calendar year. An I grade not made up in the prescribed length of time lapses to a failure (F).
From: MACRAO Listserv [mailto:MACRAO@listserv.msugf.edu] On Behalf Of Williams, Kathy - Registrar
Sent: Tuesday, May 14, 2013 1:47 PM
To: MACRAO@listserv.msugf.edu
Subject: Re: Incomplete Grades
Here's Montana Tech's policy:
Incomplete (revised Fall Semester 2005):
1. Assigning a Grade of "Incomplete." A grade of "Incomplete (I)" is assigned only when the student has been in attendance and has done passing work up to a time within three weeks of the close of the semester, or within one week of the close of the summer session. It may be assigned only upon agreement of the student and course instructor when extenuating circumstances make it impossible for the student to complete course requirements on time (Extenuating circumstances include serious illness, car accidents, death of a family member, etc. It does not include lateness due to procrastination, the student's desire to do extra work to raise his or her grade, allowing a student to retake the course, etc.). If a grade of "Incomplete" is submitted, the instructor will assign a revised grade in the event the missing work is not completed. The instructor must also specify conditions and requirements for completing the deficient work, as well as any deadline shorter than the maximum time period allowed as indicated above. At the end of each semester, the Enrollment Services Office will send an Incomplete Grade Report (IGR) to departmental administrators detailing every "I" grade submitted by his or her faculty that semester and the conditions for student completion.
2. Completion of "Incomplete" Grades. Regardless of a student's subsequent enrollment, final grades for incompletes received in the Fall semester must be assigned by the last day of the following Summer semester. Final grades for incompletes received in the Spring semester or Summer Session, must be assigned by the last day of the following Fall semester. When a student has completed the deficient work, the instructor will assign a final grade. An incomplete that is not completed within the time limit specified above would automatically be changed to the reversion grade assigned by the instructor at the time the incomplete was submitted. Instructors may assign a final grade anytime within the time period specified above. In the event the instructor leaves the university, the Department Head may assign the final grade. An incomplete remains on the student's permanent record and is accompanied by the final grade (i.e., I/A, I/B, I/C).
3. "Incomplete" Grades on Record at End of Final Term. A student cannot graduate with a grade of "Incomplete" on his or her record. At the end of the term in which the student will graduate, a grade of "Incomplete" in any course on that degree level (technology, undergraduate, graduate, etc.) reverts to the grade that the instructor had specified on the incomplete grade submission form. Reverted grades are included in the computation of the student's cumulative grade-point average at graduation. Nonetheless, a student who has graduated may make up the incomplete work within the usual time limit in an effort to raise the grade on the permanent record.
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.MSUGF.EDU] On Behalf Of Sayler, Amanda
Sent: Tuesday, May 14, 2013 1:10 PM
To: MACRAO@LISTSERV.MSUGF.EDU
Subject: Re: Incomplete Grades
Here is Helena College's policy on incompletes.
Incomplete
An incomplete ("I") grade may be given with the approval of the Registrar's Office when, in the opinion of the instructor, there is a reasonable probability that students can complete the course without retaking it and without instructor participation. The incomplete grade is not an option to be exercised at the discretion of the student and is given only in cases of extreme personal hardship or unusual academic situations.
Eligibility for an incomplete is determined within the following guidelines:
1. An incomplete may be assigned to a student when he or she has been in attendance and doing passing work up to three weeks before the end of the course, and for reasons beyond his or her control, he or she has been unable to complete the requirements on time. Negligence, indifference, or excessive absences are not acceptable reasons.
2. The instructor will set the conditions for completion of the coursework. When these conditions have been met, the instructor will assign a grade based upon an evaluation of the total work done by the student in the course.
3. An incomplete ("I") which is not made up during the next regularly scheduled semester will automatically convert to a grade of "F."
Amanda Sayler, Assistant Registrar
1115 North Roberts
Helena, MT 59601
(p)406-447-6910 (f)406-447-6397
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From: MACRAO Listserv [mailto:MACRAO@LISTSERV.MSUGF.EDU] On Behalf Of Marlene Stoltz
Sent: Tuesday, May 14, 2013 1:03 PM
To: MACRAO@LISTSERV.MSUGF.EDU
Subject: Re: Incomplete Grades
FVCC's maximum amount of time is 12 months; the instructor has the option to shorten that time at their discretion. If the "I" in not completed in the designated time frame it becomes an "F".
Marlene Stoltz
Registrar/Admissions Coordinator
Flathead Valley Community College
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.MSUGF.EDU] On Behalf Of Annalea Avery
Sent: Thursday, May 02, 2013 10:10 AM
To: MACRAO@LISTSERV.MSUGF.EDU
Subject: Incomplete Grades
First I'd like to introduce myself, I'm the new Registrar at Rocky Mountain College! I'm excited to be working with all of you and I hope to meet you all in the future.
My question is in regards to incomplete grades. How long do you give students to complete missing course work so that their "I" grade doesn't turn to an "F" grade?
Thank you,
Annalea Avery
Registrar │ Rocky Mountain College
Eaton Hall │1511 Poly Dr. Billings, MT 59102
annalea.avery@rocky.edu │ www.rocky.edu
(P) 406.657.1032 │ (F) 406.657.1169
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