I think my inquiry is being blown a bit out of proportion. I was asking and hoping that the summer graduates were already completed, entered and finalized by October and that it wouldn’t be an issue to include those in our data collection in October.
From the responses it appears that is not the case for some schools.
This was not intended to be a procedure change, a PBF change, or any change to what is submitted to IPEDS.
Eric Meredith
Business Intelligence Analyst
Office of the Commissioner of Higher Education
(406) 449 – 9165
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Johannes, Cheri
Sent: Thursday, April 16, 2020 3:04 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Graduation data
Eric,
Thank you for the additional context.
I would recommend OCHE have a conference call on this topic and include IR directors and probably budget staff on campuses as this appears to impact PBF and would exclude any students who are ‘stragglers’ with degree completion if it is locking EOT a year in advance. The impact/implications exceed the scope of the Registrar’s timelines.
Cheri
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Meredith, Eric
Sent: Thursday, April 16, 2020 1:24 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Graduation data
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The reason for the inquiry is we had to create graduation tables based with the summer after the normal school year as part of the year as compared to our normal tables with the summer before being part of the school year. This was required for a reporting another requirement. The tables I mentioned allow us to calculate the numbers and rates of graduations for that reporting.
What has come up is that we usually consider a cohort to be the students that start in the fall. So if you want a 4 year graduation rate for those cohorts and you truly want it to be 4 years, the summer after the school year would have to be included to allow for 4 full years. If you don’t use the summer after, then as an example a student that is in the Fall 2012 cohort has to graduate by the end of Spring 2016 to be a 4 year graduate. If the summer after the school year is used that student technically has until the end of Summer 2016 to graduate in 4 years.
The good news here is it would actually slightly increase the 4 year (and also 6 and 8 year) graduation rates for each school, some more than others. It is not being said that we would use this everywhere and for all reporting, what I am doing is seeing if it is a possibility to have the summers graduation rates into the table by October so we could also calculate the rates as I stated.
Eric Meredith
Business Intelligence Analyst
Office of the Commissioner of Higher Education
(406) 449 – 9165
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Johannes, Cheri
Sent: Thursday, April 16, 2020 12:47 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Graduation data
Eric,
I have some questions.
Why are we considering this and what is the need for the change?
Are you talking about locking summer completions a year earlier than we do now (EOT)?
EOT is used for a variety of reporting needs (fiscal, IPEDS, PBF).
Can you please add context to your query given it is likely “bigger” than whether or not the Registrar’s can have degrees posted by a certain time?
Thank you.
Cheri Johannes
University Registrar
Montana State University Billings
1st Floor West McMullen Hall
1500 University Drive
Billings, MT 59101
Ph: 406-657-2880
Fax: 406-657-2302
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Meredith, Eric
Sent: Thursday, April 16, 2020 10:55 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Graduation data
NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.
We are looking at some of our graduation reporting procedures in the OCHE office. I was curious if the graduation data for the summer graduates is entered into banner and official by October. So would the summer of 2020 graduates be completed in Banner by October of 2020? If not, is this something that could easily be done by then?
In the past we have not collected the summer graduation data until the following year. So the summer 2020 graduate data is not usually collected by OCHE until October of 2021. Because of this we are not sure of the timing of when that summer graduates data is actually completed.
Eric Meredith
Business Intelligence Analyst
Office of the Commissioner of Higher Education
(406) 449 – 9165
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