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Wednesday, April 29, 2020
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Monday, April 27, 2020
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Monday, April 20, 2020
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Re: Graduation data
I second Chris’ note regarding aligning with IPEDS.
Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471
“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Fastnow, Christina
Sent: Thursday, April 16, 2020 2:07 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Graduation data
IPEDS definition counts summer as the leading term in the academic year. Four-year (or six-year for that matter) rates are really 8 (12) semesters, or 3.75 (5.75) years. To minimize confusion, it would be great if OCHE and IPEDS were consistent.
Chris Fastnow, PhD
she/hers/her
Vice President
Planning and Analysis
Montana State University
PO Box 172435
Bozeman, MT 59717-2435
406-994-2870
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> on behalf of Morgan, Troy <troy.morgan@MSO.UMT.EDU>
Sent: Thursday, April 16, 2020 1:52 PM
To: MACRAO@LISTSERV.GFCMSU.EDU <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: Re: Graduation data
Eric,
At UM-Missoula, we are definitely done with summer awarding by October.
Troy
Troy Morgan
ASSISTANT REGISTRAR
OFFICE OF THE REGISTRAR
Lommasson 201 | Missoula, Montana
t: (406) 243-2262 | e: troy.morgan@umontana.edu
U N I V E R S I T Y O F M O N T A N A
CONFIDENTIALITY: This email message (including any attachments) is for the sole use of the intended recipient(s) and may contain confidential information covered under the Family Educational Rights and Privacy Act (FERPA). If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message (including any attachments) is strictly prohibited. If you have received this message in error, please destroy all copies of the original message (including attachments) and notify me immediately by reply email message or by telephone at (406) 243-2262. Thank you.
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> on behalf of Meredith, Eric <emeredith@MONTANA.EDU>
Sent: Thursday, April 16, 2020 10:55 AM
To: MACRAO@LISTSERV.GFCMSU.EDU <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: Graduation data
We are looking at some of our graduation reporting procedures in the OCHE office. I was curious if the graduation data for the summer graduates is entered into banner and official by October. So would the summer of 2020 graduates be completed in Banner by October of 2020? If not, is this something that could easily be done by then?
In the past we have not collected the summer graduation data until the following year. So the summer 2020 graduate data is not usually collected by OCHE until October of 2021. Because of this we are not sure of the timing of when that summer graduates data is actually completed.
Eric Meredith
Business Intelligence Analyst
Office of the Commissioner of Higher Education
(406) 449 – 9165
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Spring Commencement
Good morning,
I hope you all had a nice weekend and that you’re hanging in there in the midst of everything! This is week 6 of working from home for many of us, and I for one feel like I’m still trying getting the hang of it.
I wanted to check in with you all about your plans for Commencement this spring. I know that you all have made your announcements about your plans for the event (postponing, hybrid approach, etc.), but I know that there’s still much work to be done. Our office shared a toolkit with the campus CEOs a few weeks ago (hopefully this was forwarded on to you all) and I just wanted to check in to offer my support as you continuing your planning. I’m always happy to brainstorm, talk through ideas, offer feedback, etc.
I also wanted to share that WICHE will be holding a webinar on this topic on Thursday from 1:30-2:30 p.m., in case you are interested. Here is the link to register: https://wiche.zoom.us/webinar/register/WN_v5UBc0CeQz2C7TmiA89WYA.
Hang in there, and please do not hesitate to reach out if there’s anything I can do to help.
All the best,
Rebecca
Rebecca C. Power
Academic Initiatives Analyst
Office of the Commissioner of Higher Education │ Montana University System
(406) 449-9143 │ rpower@montana.edu │www.mus.edu
Thursday, April 16, 2020
Re: Graduation data
I think my inquiry is being blown a bit out of proportion. I was asking and hoping that the summer graduates were already completed, entered and finalized by October and that it wouldn’t be an issue to include those in our data collection in October.
From the responses it appears that is not the case for some schools.
This was not intended to be a procedure change, a PBF change, or any change to what is submitted to IPEDS.
Eric Meredith
Business Intelligence Analyst
Office of the Commissioner of Higher Education
(406) 449 – 9165
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Johannes, Cheri
Sent: Thursday, April 16, 2020 3:04 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Graduation data
Eric,
Thank you for the additional context.
I would recommend OCHE have a conference call on this topic and include IR directors and probably budget staff on campuses as this appears to impact PBF and would exclude any students who are ‘stragglers’ with degree completion if it is locking EOT a year in advance. The impact/implications exceed the scope of the Registrar’s timelines.
Cheri
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Meredith, Eric
Sent: Thursday, April 16, 2020 1:24 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Graduation data
NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.
The reason for the inquiry is we had to create graduation tables based with the summer after the normal school year as part of the year as compared to our normal tables with the summer before being part of the school year. This was required for a reporting another requirement. The tables I mentioned allow us to calculate the numbers and rates of graduations for that reporting.
What has come up is that we usually consider a cohort to be the students that start in the fall. So if you want a 4 year graduation rate for those cohorts and you truly want it to be 4 years, the summer after the school year would have to be included to allow for 4 full years. If you don’t use the summer after, then as an example a student that is in the Fall 2012 cohort has to graduate by the end of Spring 2016 to be a 4 year graduate. If the summer after the school year is used that student technically has until the end of Summer 2016 to graduate in 4 years.
The good news here is it would actually slightly increase the 4 year (and also 6 and 8 year) graduation rates for each school, some more than others. It is not being said that we would use this everywhere and for all reporting, what I am doing is seeing if it is a possibility to have the summers graduation rates into the table by October so we could also calculate the rates as I stated.
Eric Meredith
Business Intelligence Analyst
Office of the Commissioner of Higher Education
(406) 449 – 9165
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Johannes, Cheri
Sent: Thursday, April 16, 2020 12:47 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Graduation data
Eric,
I have some questions.
Why are we considering this and what is the need for the change?
Are you talking about locking summer completions a year earlier than we do now (EOT)?
EOT is used for a variety of reporting needs (fiscal, IPEDS, PBF).
Can you please add context to your query given it is likely “bigger” than whether or not the Registrar’s can have degrees posted by a certain time?
Thank you.
Cheri Johannes
University Registrar
Montana State University Billings
1st Floor West McMullen Hall
1500 University Drive
Billings, MT 59101
Ph: 406-657-2880
Fax: 406-657-2302
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Meredith, Eric
Sent: Thursday, April 16, 2020 10:55 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Graduation data
NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.
We are looking at some of our graduation reporting procedures in the OCHE office. I was curious if the graduation data for the summer graduates is entered into banner and official by October. So would the summer of 2020 graduates be completed in Banner by October of 2020? If not, is this something that could easily be done by then?
In the past we have not collected the summer graduation data until the following year. So the summer 2020 graduate data is not usually collected by OCHE until October of 2021. Because of this we are not sure of the timing of when that summer graduates data is actually completed.
Eric Meredith
Business Intelligence Analyst
Office of the Commissioner of Higher Education
(406) 449 – 9165
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM3NTYxIGNqb2hhbm5lc0BNU1VCSUxMSU5HUy5FRFUgTUFDUkFPINfs0NU9AUDY&c=SIGNOFF
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Re: Graduation data
Eric,
Thank you for the additional context.
I would recommend OCHE have a conference call on this topic and include IR directors and probably budget staff on campuses as this appears to impact PBF and would exclude any students who are ‘stragglers’ with degree completion if it is locking EOT a year in advance. The impact/implications exceed the scope of the Registrar’s timelines.
Cheri
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Meredith, Eric
Sent: Thursday, April 16, 2020 1:24 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Graduation data
NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.
The reason for the inquiry is we had to create graduation tables based with the summer after the normal school year as part of the year as compared to our normal tables with the summer before being part of the school year. This was required for a reporting another requirement. The tables I mentioned allow us to calculate the numbers and rates of graduations for that reporting.
What has come up is that we usually consider a cohort to be the students that start in the fall. So if you want a 4 year graduation rate for those cohorts and you truly want it to be 4 years, the summer after the school year would have to be included to allow for 4 full years. If you don’t use the summer after, then as an example a student that is in the Fall 2012 cohort has to graduate by the end of Spring 2016 to be a 4 year graduate. If the summer after the school year is used that student technically has until the end of Summer 2016 to graduate in 4 years.
The good news here is it would actually slightly increase the 4 year (and also 6 and 8 year) graduation rates for each school, some more than others. It is not being said that we would use this everywhere and for all reporting, what I am doing is seeing if it is a possibility to have the summers graduation rates into the table by October so we could also calculate the rates as I stated.
Eric Meredith
Business Intelligence Analyst
Office of the Commissioner of Higher Education
(406) 449 – 9165
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Johannes, Cheri
Sent: Thursday, April 16, 2020 12:47 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Graduation data
Eric,
I have some questions.
Why are we considering this and what is the need for the change?
Are you talking about locking summer completions a year earlier than we do now (EOT)?
EOT is used for a variety of reporting needs (fiscal, IPEDS, PBF).
Can you please add context to your query given it is likely “bigger” than whether or not the Registrar’s can have degrees posted by a certain time?
Thank you.
Cheri Johannes
University Registrar
Montana State University Billings
1st Floor West McMullen Hall
1500 University Drive
Billings, MT 59101
Ph: 406-657-2880
Fax: 406-657-2302
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Meredith, Eric
Sent: Thursday, April 16, 2020 10:55 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Graduation data
NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.
We are looking at some of our graduation reporting procedures in the OCHE office. I was curious if the graduation data for the summer graduates is entered into banner and official by October. So would the summer of 2020 graduates be completed in Banner by October of 2020? If not, is this something that could easily be done by then?
In the past we have not collected the summer graduation data until the following year. So the summer 2020 graduate data is not usually collected by OCHE until October of 2021. Because of this we are not sure of the timing of when that summer graduates data is actually completed.
Eric Meredith
Business Intelligence Analyst
Office of the Commissioner of Higher Education
(406) 449 – 9165
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM3NTYxIGNqb2hhbm5lc0BNU1VCSUxMSU5HUy5FRFUgTUFDUkFPINfs0NU9AUDY&c=SIGNOFF
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Re: Graduation data
IPEDS definition counts summer as the leading term in the academic year. Four-year (or six-year for that matter) rates are really 8 (12) semesters, or 3.75 (5.75) years. To minimize confusion, it would be great if OCHE and IPEDS were consistent.
Chris Fastnow, PhD
she/hers/her
Vice President
Planning and Analysis
Montana State University
PO Box 172435
Bozeman, MT 59717-2435
406-994-2870
www.montana.edu/opa
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> on behalf of Morgan, Troy <troy.morgan@MSO.UMT.EDU>
Sent: Thursday, April 16, 2020 1:52 PM
To: MACRAO@LISTSERV.GFCMSU.EDU <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: Re: Graduation data
Sent: Thursday, April 16, 2020 1:52 PM
To: MACRAO@LISTSERV.GFCMSU.EDU <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: Re: Graduation data
Eric,
At UM-Missoula, we are definitely done with summer awarding by October.
Troy
Troy Morgan
ASSISTANT REGISTRAR
OFFICE OF THE REGISTRAR
Lommasson 201 | Missoula, Montana
t: (406) 243-2262 | e: troy.morgan@umontana.edu
U N I V E R S I T Y O F M O N T A N A
CONFIDENTIALITY: This email message (including any attachments) is for the sole use of the intended recipient(s) and may contain confidential information covered under the Family Educational Rights and Privacy Act (FERPA). If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message (including any attachments) is strictly prohibited. If you have received this message in error, please destroy all copies of the original message (including attachments) and notify me immediately by reply email message or by telephone at (406) 243-2262. Thank you.
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> on behalf of Meredith, Eric <emeredith@MONTANA.EDU>
Sent: Thursday, April 16, 2020 10:55 AM
To: MACRAO@LISTSERV.GFCMSU.EDU <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: Graduation data
Sent: Thursday, April 16, 2020 10:55 AM
To: MACRAO@LISTSERV.GFCMSU.EDU <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: Graduation data
We are looking at some of our graduation reporting procedures in the OCHE office. I was curious if the graduation data for the summer graduates is entered into banner and official by October. So would the summer of 2020 graduates be completed in Banner by October of 2020? If not, is this something that could easily be done by then?
In the past we have not collected the summer graduation data until the following year. So the summer 2020 graduate data is not usually collected by OCHE until October of 2021. Because of this we are not sure of the timing of when that summer graduates data is actually completed.
Eric Meredith
Business Intelligence Analyst
Office of the Commissioner of Higher Education
(406) 449 – 9165
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM3NTYxIHRyb3kubW9yZ2FuQE1TTy5VTVQuRURVIE1BQ1JBT5TCxkEhSMUT&c=SIGNOFF
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