Hi all,
MCC prefers the same information that Dena mentioned in her email.
I’ve only been here since August and have only sent a couple of transmittals out, but the immunization records that I sent were included on the student’s high school transcript – I haven’t sent out any immunization records that weren’t included on a high school transcript, but I’m also interested to know how other institutions handle that.
Thanks!
Jordan
Jordan Ulrich | Registrar
Miles Community College | 2715 Dickinson St | Miles City, MT 59301
p: 406-874-6214 | f: 406-874-6283 | e: ulrichj@milescc.edu
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Morgan, Troy
Sent: Tuesday, January 5, 2021 12:57 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Single Admissions File Documents
Hello all,
A transmittal sent from our office will include all of these things Dena listed except for the immunization records. We don’t store those in the Registrar’s Office, nor do we have any access to them. A representative from our Curry Health Center tells me that the only way they would send those records to another school is by the student completing and signing a separate form with them.
Those of your who are sending immunization records – How are you handling that?
Troy
Troy Morgan
ASSISTANT REGISTRAR
OFFICE OF THE REGISTRAR
Lommasson 201 | Missoula, Montana
t: (406) 243-2262 | e: troy.morgan@umontana.edu
U N I V E R S I T Y O F M O N T A N A
CONFIDENTIALITY: This email message (including any attachments) is for the sole use of the intended recipient(s) and may contain confidential information covered under the Family Educational Rights and Privacy Act (FERPA). If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message (including any attachments) is strictly prohibited. If you have received this message in error, please destroy all copies of the original message (including attachments) and notify me immediately by reply email message or by telephone at (406) 243-2262. Thank you.
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Alisha Schroeder
Sent: Tuesday, January 5, 2021 12:35 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Single Admissions File Documents
Northern would like the information Dena stated in the email below.
Thank you,
Alisha
Alisha Schroeder
Registrar
PO Box 7751
Havre, Montana 59501
406-265-3703 Phone
406-265-3788 Fax
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Brown, Edward
Sent: Tuesday, January 05, 2021 12:19 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Single Admissions File Documents
For MSUB admissions we would want everything that Dena mentioned.
**I am working from home while MSU Billings is practicing social distancing, outlined by the protocol of the CDC, State Department, and Montana University System to combat COVID-19.
Ed Brown
Director of Admissions
Montana State University Billings
406.771.2276
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> on behalf of Dena Wagner-Fossen <dfossen@GFCMSU.EDU>
Sent: Tuesday, January 5, 2021 11:57:17 AM
To: MACRAO@LISTSERV.GFCMSU.EDU <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: Re: Single Admissions File Documents
NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.
At Great Falls College MSU we agree with other’s comments. Our comprehensive list is below:
· Completed Transmittal form with required signatures and MACRAO stamp
· All of the following documents stamped with the MACRAO stamp
o Most recent application to the school they are transferring from
o Most recent acceptance letter to the school they are transferring from
o Any placement test scores (ACT, SAT, Accuplacer, etc.)
o Any official college transcripts from previous colleges including AP scores, etc. (copy the transcript legends as well)
o Official college transcript from school they are transferring from
o Final high school transcript or diploma
o Immunization records showing 2 MMRS or titers
We do not want a copy of everything that is the student’s file – no academic progress letters, no Dean’s list letters, etc.
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Gresswell, Kandi
Sent: Tuesday, January 5, 2021 10:10 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Single Admissions File Documents
NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.
Happy New Year, All!
I’ve talked with my counterpart in Admissions, Dallas Dallman, and this is what she typically sees/would like:
Typically see: the transmittal form, application , immunization records and the transcript from the sending institution.
Would like: Copies of all official transcripts including those from prior institutions received by the school.
For sending in the Registrar’s Office:
If the student has attended more than one semester, we send along a transcript (with a core check), test scores, immunization records, and the application
Please don’t hesitate to contact me directly- I am here to help!
Kandi
Dr. Candice Gresswell (she/her/hers)
Registrar/Director of Enrollment Services
101 Montana Hall
406-994-6650
Go Cats!
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Helen Horn
Sent: Tuesday, December 29, 2020 7:53 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Single Admissions File Documents
Blackfeet Community College requires: Immunization records ( 2 MMR vaccinations), transfer transcripts, high school transcripts, and if applicable, their Certificate of Indian Blood from their federally recognized tribe. I am sure that with the Native American Student fee waiver, the universities/colleges would also require this??
On Mon, Dec 28, 2020 at 12:59 PM Matt Allen <Matt.Allen@umwestern.edu> wrote:
Hello Joe and Happy Holidays,
It would be helpful if the transmittal would include immunization records showing proof of the two doses of MMR and all transcripts from previously attended institutions. If possible, it is also helpful if it would include the students high school transcripts and ACT/SAT test scores as we will use that information for advising.
On another note, it would also be helpful when MSU is forwarding transmittals if their transcripts from other MSU colleges could look a little more like a transcript. If a student attends MSU Billings, and transfers to Bozeman, the transcript from Billings would show up in Bozeman’s file as “DASH BOARD” and our student workers sometimes miss that transcript because it says ‘Dash Board’, not MSU-Billings Transcript.
Let me know if you have any questions and thank you for your help on this.
Best,
Matt
MATT ALLEN, M.Ed. | Director of Admissions | 710 South Atlantic Street | Dillon, Montana 59725 | 406.683.7450 | umwestern.edu
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Thiel, Joe
Sent: Monday, December 28, 2020 11:25 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Single Admissions File Documents
Good Morning, Everyone:
I hope you are all finding time for a well-deserved break.
I and a MACRAO subgroup are continuing work on the transmittal process, to see if we can incorporate the form into the system application portal and in other ways simplify the process for both students and campus staff.
One issue we identified is that there is not a standard recommended list of documents to send with a transmittal as a part of the single admissions file. Could you respond with what your campus needs/prefers be sent with a transmittal to enable admission?
I’ll compile the list into a checklist of suggested/required documents for transmittal. Perhaps we can all review at the Spring MACRAO meeting, when I hope we will also have other updates and items for discussion related to the transmittal process.
Kind Regards,
Joseph Thiel
Director of Academic Policy and Research
Montana University System
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