Friday, February 28, 2020

Re: MUS Program Inventory Template FOR REVIEW

Thanks, Dena! Some reflections below.

 

  1. On tab DEFINITIONS row 93 it says MIN_CREDITS yet on tab FILL THIS IN column X it says MAX_CREDITS.
    1. What are you wanting?  Thank you for catching! We would like the minimum number of credits required to complete the degree/certificate.
  2. Will this replace what is on the website now with an effective date?
    1. Depending upon your response – will campuses need to work through their CAO/Provosts to remove programs no longer offered or will this clean-up process do that? This process, for the most part, will clean up those inconsistencies without additional paperwork. Our intent is to start largely fresh, adding information on past BOR actions where possible.
  3. What is the timeline or process for maintaining this?  Absolutely agreed. The plan in the short term is to update this as CAO/Provosts submit changes through our academic approval process. In the medium term, the intent is for this dataset to undergird a web submission and review tool for academic proposals that will more automatically update (and provide new avenues for audit).
    1. We could get it updated, but if it is not maintained, then it will be out-of-date soon.
    2. When a CAO/Provost submits changes to BOR/OCHE will they automatically be updated or is that a separate process?
    3. What is the process of auditing, maintenance & updating?

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> on behalf of Dena Wagner-Fossen <dfossen@GFCMSU.EDU>
Reply-To: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU>
Date: Thursday, February 27, 2020 at 2:27 PM
To: "MACRAO@LISTSERV.GFCMSU.EDU" <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: Re: MUS Program Inventory Template FOR REVIEW

 

A couple of questions from GFC MSU:

 

  1. On tab DEFINITIONS row 93 it says MIN_CREDITS yet on tab FILL THIS IN column X it says MAX_CREDITS.
    1. What are you wanting? 
  2. Will this replace what is on the website now with an effective date?
    1. Depending upon your response – will campuses need to work through their CAO/Provosts to remove programs no longer offered or will this clean-up process do that?
  3. What is the timeline or process for maintaining this? 
    1. We could get it updated, but if it is not maintained, then it will be out-of-date soon.
    2. When a CAO/Provost submits changes to BOR/OCHE will they automatically be updated or is that a separate process?
    3. What is the process of auditing, maintenance & updating?

 

Thank you for the opportunity to provide feedback.  ~d

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Thiel, Joe
Sent: Monday, February 24, 2020 12:39 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: MUS Program Inventory Template FOR REVIEW

 

NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.

MACRAO colleagues:

 

OCHE is looking to revamp our degree inventory. Our current inventory (https://apps.mus.edu/Degrees/degree_default.asp) is badly out of date, has inaccurate information, and a data structure that is not useful for some of our key needs.

 

Campuses have been rightfully frustrated, as this list is not only a potential source of information for prospective students, but it is also the list the US Department of Education is likely to first look to when identifying approved programs for Title IV funding.

 

A subgroup of registrars and admission administrators have been helping me to build a template for a new inventory (see attached). Our vision is that campuses would fill in this inventory, OCHE would validate through BOR records, adding BOR item numbers where available, and then this would become the basis for an online academic program submission and approval web app to keep the inventory up-to-date as programs change in future.

 

However, I would really value your input before we start gathering this information. Could you please take a look at the attached template and let me know if you think anything is missing or ill-put? Is this a template your campus could fill out with the definitions and instructions provided? Is the information being requested useful to our audiences (prospective students; US DOE; others?)

 

If you have any ideas or comments please respond to me at jthiel@montana.edu no later than Friday, February 28th.

 

Kind Regards,

 

 

Joseph Thiel

Director of Academic Policy and Research

Montana University System

 

 

 

 

 

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