Re: Summer Grades and Degrees

Hi Cheri,

At Carroll we open summer grading at the end of our first 3-week session and leave it open through the end of the term (and actually beyond, since several of our summer internships, independent studies, and study abroad programs go past the official end of term date). 

We technically don't require any summer grades to be submitted until the end of the full term, however we strongly encourage faculty to post grades within a week of their course ending, and the vast majority do so. 

We don't start posting any summer degrees until the end of the term, but we will also write a verification letter if needed.

Best,

Cassie

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Cassie E. Hall

Registrar

Carroll College

1601 N. Benton Ave.

Helena, MT 59625

406-447-4572 (direct) / 406-447-5435 (office)

chall@carroll.edu / registrar@carroll.edu

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On Thu, Jul 25, 2019 at 7:21 AM Dellwo, Sarah <Sarah.Dellwo@helenacollege.edu> wrote:

Helena College has grades submitted at the end of each session, but degrees are posted at the end of the semester. We will also write a verification letter if needed.

 

Sarah Dellwo

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Sharon Nau
Sent: Wednesday, July 24, 2019 2:17 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Summer Grades and Degrees

 

FVCC:  faculty are able to submit grades at the end of each session, but degrees are not recorded until the end of the semester.  We will also write a verification letter for students if confirmation is needed beforehand.

 

Hope everyone is have a GREAT summer!

 

Sharon

 

 

Sharon Nau | Registrar  snau@fvcc.edu | (406) 756-3845 Flathead Valley Community College  777 Grandview Dr. | Kalispell, MT 59901  www.fvcc.edu

 

"Flathead Valley Community College promotes excellence

in lifelong learning, focused on student success and

community needs."

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Charity Walters
Sent: Wednesday, July 24, 2019 11:55 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Summer Grades and Degrees

 

Sorry, I misunderstood the last question.  We only post degrees after the semester ends.  However I have offered to write verification letters for students who complete early if there is an issue of job offer that needs verification of their degree.

 

Charity

 

Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471

"Start by doing what is necessary; then do what's possible; and suddenly you are doing the impossible." St. Francis of Assisi

 

From: Charity Walters
Sent: Wednesday, July 24, 2019 11:54 AM
To: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: RE: Summer Grades and Degrees

 

HI Cheri;

 

1.  We open grading the day each part of term ends for one week, but only open the part of term that has just ended.
2. Faculty are required to submit grades within one week of the end of each part of term.
3. We roll grades at the end of the term.  I wasn't hear, but my understanding is that as a semester school grades/gpa should not appear on the official transcript (for financial aid) purposes until the semester officially ends.  I wasn't here when that process was set up at the beginning of block, but that is my understanding. (plus you don't want to roll grades constantly unless you have to J )

However we have set up the grade reports in DAWGS (SIS online system) so that students can see their awarded grade in grade report prior to the end of the semester.  It is just not on their official or unofficial transcript.

 

 

Hope that helps.

 

Charity

 

Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471

"Start by doing what is necessary; then do what's possible; and suddenly you are doing the impossible." St. Francis of Assisi

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Johannes, Cheri
Sent: Wednesday, July 24, 2019 11:04 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Summer Grades and Degrees

 

Hello –

 

I am anticipating a question coming my way and would be interested in your processes.

 

If you have multiple summer parts of term…

1. When do you permit faculty to submit grades ?
2. When do you require faculty to submit grades (ie. at end of each part of term, or at end of full summer)
3. When do you post degrees
1. Anyone do it ongoing ?
2. OR at end of term ?

 

Thank you!!

 

Cheri

 

 

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