Charity,
For the paper form, we had them get it notarized.
You can also create a simple webform and have them validate through single-sign to access the form. When completed, the form is emailed to whoever needs to process it. I don't know if Western uses Cascade for their website management, but if so, I can send you directions.
Joe
Joseph Hickman | Registrar | University of Montana | (406)243-2412 | http://www.umt.edu/registrar/
________________________________
From: MACRAO Listserv [MACRAO@LISTSERV.GFCMSU.EDU] on behalf of Campeau, Tony [tcampeau@MONTANA.EDU]
Sent: Monday, July 10, 2017 4:32 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: FERPA releases off campus students
Currently we use a fax or scanned from email documents. We are looking into a more broad use of docu-sign or adobe-sign (but those are not eminent).
Unless you are having the student sign in front of you with some sort of validating process (show your id), there is still an opportunity for forgery in either environment. This used to be an issue when students would fax in requests for transcripts. There is a signature and it is over a secure environment but there is little or no validation of who sent it.
T
Tony Campeau
Registrar
Montana State University
406.994.2604
RESPECT … INTEGRITY … STUDENT SUCCESS … EXCELLENCE
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Charity Walters
Sent: Monday, July 10, 2017 3:48 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: FERPA releases off campus students
Hi everyone;
I'm thinking this question has come up before so I apologize if it has been a recent conversation.
As distance education is continuing to build and a college may have a student who never sets foot on the physical campus, I'm curious how other are handling the "signature required" portion of the FERPA releases in relation to off campus students? If they are unable to come to campus to sign the release, do you have any steps you use to verify that it is actually the person requesting the release?
Just curious of everyone's approaches.
Charity
Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471
"Start by doing what is necessary; then do what's possible; and suddenly you are doing the impossible." St. Francis of Assisi
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