Hi everyone,
I thought I would chime in as this is something that RMC has encountered this recruitment cycle within the applicant stage. It has definitely brought up a lot of questions. Upon extensive conversations with campus departments, and other institutions that we have reached out to in order to gain a better understanding to better serve all student populations, it became clear we are unprepared for students who identify as a gender other than their birth gender.
I have a feeling most of us fall into this category. We have decided to continue to have discussions internally, while not altering our application process. We use the student’s legal name in all official correspondence and documentation. The legal name and gender of the student at the point of application is what will be used unless legal documentation showing the name and gender change are provided. A preferred name is collected at the time of application. We will note the preferred name in non-official communications (admission representative emails, phone calls, texts, etc.) as well as within our data system note sections. We are, however, working on changes to the housing application as this is the point to which we anticipate having the most challenges.
This is definitely a continual and fluid process!
Austin Mapston
Dean of Enrollment Services
Rocky Mountain College
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Kristi Peterson
Sent: Thursday, November 19, 2015 8:11 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Gender Identity on Admission Applications
I like the self identification plan.
We just completed Safe Zone training yesterday and this topic came up. I am going to review some of our materials and work with Student Success as a whole. I think we can make this work and work better! As for matching options in Banner… please, keep us informed!!
Kristi
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dellwo, Sarah
Sent: Wednesday, November 18, 2015 5:04 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Gender Identity on Admission Applications
Hi Cheri,
This has come up as a passing conversation here. I believe what they want the wording on the application to be changed so the student will indicate the gender they identify with. The idea is that the student would be coded the gender they identify themselves. I have not really delved into much at this point. Do you think there would be reporting issues with that?
Sarah Dellwo, Director of Admissions and Records
1115 North Roberts
Helena, MT 59601
(p) 406-447-6908 (f) 406-447-6397
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From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Johannes, Cheri
Sent: Wednesday, November 18, 2015 4:21 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Gender Identity on Admission Applications
Me again.
Anyone having conversations about this being added to/changed on the admission applications at your institutions to be more inclusive ? Seems it is a topic for the Student Affairs Officers, but it didn’t surface at MACRAO so I thought I’d check.
I believe I heard someone mention that they are ‘working with Ellucian’ to add this to banner; however, when I asked some questions about any movement for inclusion in IPEDs it does not sound like that is currently under discussion.
At present I believe even for the gender descriptor of ‘unknown’ in banner requires for reporting that we arbitrarily assign M or F gender.
Just hoping that if it really is a topic for inclusion in admission applications, that admission, registrar, and IR staff as well as legal counsel are included in the conversation and the Student Affairs Officers are aware of the limitations.
Cheri
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