MACRAO: November 2015

Tuesday, November 24, 2015

Re: Registration Questions

Same at MSU – alternative PINs are distributed by the departments. They are intended to be distributed only after the occurance of an advising appointment, but there is some evidence of some departments being more lenient than others in insuring the advising appointment has happened prior to PIN distribution. Registration holds are not used systemically, but for special cases (university probation, coming off suspension, or by special request of the advisor – for example).

Tony Campeau

Registrar

Montana State University

406.994.2604

RESPECT … INTEGRITY … STUDENT SUCCESS … EXCELLENCE

From: MACRAO Listserv [mailto:MACRAO@listserv.gfcmsu.edu] On Behalf Of Charity Walters
Sent: Tuesday, November 24, 2015 8:59 AM
To: MACRAO@listserv.gfcmsu.edu
Subject: Re: Registration Questions

Western uses alternative pins that are provided to the advisors. Students have to meet with their advisor in order to receive their pin for registration.

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Erik Willborg
Sent: Monday, November 23, 2015 5:29 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Registration Questions

Good Afternoon,

At RMC, online registration is in full force and a question was raised regarding registration holds. We place registration holds on accounts to make sure students meet with their advisor prior to registration. Do any of you have a similar policy in place? If you do, are those holds lifted by advisors or by your office? What happens if they don't meet with their advisor?

I appreciate any variety of answers.

Thanks,

Erik Willborg
Registrar
Rocky Mountain College
1511 Poly Drive
Billings, MT 59102
(406) 657-1032
erik.willborg@rocky.edu

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Re: Registration Questions

Western uses alternative pins that are provided to the advisors. Students have to meet with their advisor in order to receive their pin for registration.

Good Afternoon,

I appreciate any variety of answers.

Thanks,

Erik Willborg
Registrar
Rocky Mountain College
1511 Poly Drive
Billings, MT 59102
(406) 657-1032
erik.willborg@rocky.edu

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Re: Registration Questions

Good morning, Erik!

The Banner SIS requires our students to enter a registration pin (which is generated fresh each semester), and our advisors are the keepers of that pin – they don't give it to students until they've had that advising discussion. It serves the same goal you're talking about, but it circumvents your question of imposing and then lifting holds.

Do I remember rightly that RMC isn't on Banner? Are you on a home-grown SIS, or am I making that up? Registration pins are pretty slick in Banner, but I'm not familiar with possibilities for other systems.

I hope this finds y'all well!

Joe Simonsen

Director of Admissions
Great Falls College MSU
2100 16^th Avenue South
Great Falls, MT 59405
Phone: 406.771.4309 or 800.446.2698 ext 4309
Fax: 406.771.2267
Apply Now!

Good Afternoon,

I appreciate any variety of answers.

Thanks,

Erik Willborg
Registrar
Rocky Mountain College
1511 Poly Drive
Billings, MT 59102
(406) 657-1032
erik.willborg@rocky.edu

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Re: Registration Questions

Montana Tech requires students to meet with their advisors. Either the advisor registers the student via Banner Self-Service during their visit or they provide the alt pin (allowing students to register themselves online) after their meeting.

Leslie Dickerson

Montana Tech

Registrar/Executive Dir. of Enrollment Management

(406) 496-4879

ldickerson@mtech.edu

Good Afternoon,

I appreciate any variety of answers.

Thanks,

Erik Willborg
Registrar
Rocky Mountain College
1511 Poly Drive
Billings, MT 59102
(406) 657-1032
erik.willborg@rocky.edu

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Monday, November 23, 2015

Registration Questions

Good Afternoon,

I appreciate any variety of answers.

Thanks,

Erik Willborg
Registrar
Rocky Mountain College
1511 Poly Drive
Billings, MT 59102
(406) 657-1032
erik.willborg@rocky.edu

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Friday, November 20, 2015

Re: Credit Hours for Independent Study

Hi Sarah,

FVCC uses 45 hours/credit for Independent Studies.

Sharon

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dellwo, Sarah
Sent: Friday, November 20, 2015 11:30 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Credit Hours for Independent Study

We are having some discussions on our campus about how much work time is required for one credit of independent study in a particular area. Does anybody have some guidelines for this on their campus, or information they can point me to on the standards for this. The main question is if they these credits should be calculated using the lecture or lab standards or if they fall under Clinical/Shop/Internships and it is 45 hours for one credit.

Thanks,

Sarah Dellwo, Director of Admissions and Records

1115 North Roberts

Helena, MT 59601

(p) 406-447-6908 (f) 406-447-6397

www.umhelena.edu

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Re: Credit Hours for Independent Study

DCC uses 45 hours/credit as well.

Virginia Boysun

Registrar

Dawson Community College

300 College Drive

Glendive, MT 59330

(406) 377-9404

On Fri, Nov 20, 2015 at 11:31 AM, Johannes, Cheri <CJohannes@msubillings.edu> wrote:

Hi Sarah,

We use 45 hours/credit.

Cheri

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dellwo, Sarah
Sent: Friday, November 20, 2015 11:30 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Credit Hours for Independent Study

We are having some discussions on our campus about how much work time is required for one credit of independent study in a particular area. Does anybody have some guidelines for this on their campus, or information they can point me to on the standards for this. The main question is if they these credits should be calculated using the lecture or lab standards or if they fall under Clinical/Shop/Internships and it is 45 hours for one credit.

Thanks,

Sarah Dellwo, Director of Admissions and Records

1115 North Roberts

Helena, MT 59601

(p) 406-447-6908 (f) 406-447-6397

www.umhelena.edu

This message may contain confidential and/or privileged information. If you are not the addressee or authorized to receive this for the addressee, you must not use, copy, disclose, or take any action based on this message or any information herein. If you have received this message in error, please advise the sender immediately by reply e-mail and delete this message. Thank you for your cooperation.

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Re: Credit Hours for Independent Study

Hi Sarah,

We use 45 hours/credit.

Cheri

Thanks,

Sarah Dellwo, Director of Admissions and Records

1115 North Roberts

Helena, MT 59601

(p) 406-447-6908 (f) 406-447-6397

www.umhelena.edu

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Credit Hours for Independent Study

Thanks,

Sarah Dellwo, Director of Admissions and Records

1115 North Roberts

Helena, MT 59601

(p) 406-447-6908 (f) 406-447-6397

www.umhelena.edu

Thursday, November 19, 2015

Re: Gender Identity on Admission Applications

Hi everyone,

I thought I would chime in as this is something that RMC has encountered this recruitment cycle within the applicant stage. It has definitely brought up a lot of questions. Upon extensive conversations with campus departments, and other institutions that we have reached out to in order to gain a better understanding to better serve all student populations, it became clear we are unprepared for students who identify as a gender other than their birth gender.

I have a feeling most of us fall into this category. We have decided to continue to have discussions internally, while not altering our application process. We use the student’s legal name in all official correspondence and documentation. The legal name and gender of the student at the point of application is what will be used unless legal documentation showing the name and gender change are provided. A preferred name is collected at the time of application. We will note the preferred name in non-official communications (admission representative emails, phone calls, texts, etc.) as well as within our data system note sections. We are, however, working on changes to the housing application as this is the point to which we anticipate having the most challenges.

This is definitely a continual and fluid process!

Austin Mapston

Dean of Enrollment Services

Rocky Mountain College

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Kristi Peterson
Sent: Thursday, November 19, 2015 8:11 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Gender Identity on Admission Applications

I like the self identification plan.

We just completed Safe Zone training yesterday and this topic came up. I am going to review some of our materials and work with Student Success as a whole. I think we can make this work and work better! As for matching options in Banner… please, keep us informed!!

Kristi

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dellwo, Sarah
Sent: Wednesday, November 18, 2015 5:04 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Gender Identity on Admission Applications

Hi Cheri,

This has come up as a passing conversation here. I believe what they want the wording on the application to be changed so the student will indicate the gender they identify with. The idea is that the student would be coded the gender they identify themselves. I have not really delved into much at this point. Do you think there would be reporting issues with that?

Sarah Dellwo, Director of Admissions and Records

1115 North Roberts

Helena, MT 59601

(p) 406-447-6908 (f) 406-447-6397

www.umhelena.edu

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Johannes, Cheri
Sent: Wednesday, November 18, 2015 4:21 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Gender Identity on Admission Applications

Me again.

Anyone having conversations about this being added to/changed on the admission applications at your institutions to be more inclusive ? Seems it is a topic for the Student Affairs Officers, but it didn’t surface at MACRAO so I thought I’d check.

I believe I heard someone mention that they are ‘working with Ellucian’ to add this to banner; however, when I asked some questions about any movement for inclusion in IPEDs it does not sound like that is currently under discussion.

At present I believe even for the gender descriptor of ‘unknown’ in banner requires for reporting that we arbitrarily assign M or F gender.

Just hoping that if it really is a topic for inclusion in admission applications, that admission, registrar, and IR staff as well as legal counsel are included in the conversation and the Student Affairs Officers are aware of the limitations.

Cheri

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Re: Gender Identity on Admission Applications

The only reason financial aid needs to know is because of selective service requirements. That is probably where we need some additional research on what reporting requirements actually are.

Sarah Dellwo, Director of Admissions and Records

1115 North Roberts

Helena, MT 59601

(p) 406-447-6908 (f) 406-447-6397

www.umhelena.edu

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Nicole Zimmerman
Sent: Thursday, November 19, 2015 8:21 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Gender Identity on Admission Applications

Good morning,

Maybe I am not understanding, but if coded on an application would you capture that data that they self-identify instead of biological and have that coded in banner? This may or may not be a problem, but how would this affect students with financial aid, where data collection/upload would not match. I know we had this issue as a student identified themselves as a female on an application, but on their FAFSA they had to identify as a male. If I remember correctly we had to code them as male until the student had it changed with the Social Security office.

Nicole Zimmerman