MACRAO: August 2015

Monday, August 31, 2015

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From: Matt Allen <Matt.Allen@UMWESTERN.EDU>
Subject: Home School Students
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Home School Students

Good Morning Everyone,

I have a question regarding home school students that complete a non-accredited curriculum.

According to the MUS Policy 301:

A. Students must have graduated from a high school accredited by the state accrediting agency, OR have a high school equivalency completion assessment designated by the Montana Board of Public Education to be admitted to any campus of the Montana University System. At the discretion of the institution, for students who complete their secondary education through home schooling or at unaccredited secondary schools, this requirement may be met by “satisfactory performance” on the ACT, SAT, or a recognized testing instrument defined in the Federal Register as indicative of a student’s “ability to benefit.”

If a student does not complete an accredited home school curriculum but has high test scores on their ACT how are you working with them in the admission process? If a student is admitted based on test scores does this create an issue with financial aid?

Thanks,

Matt

Saturday, August 22, 2015

FW: REMINDER: Change to FTE counting

From: Trevor, Tyler [mailto:ttrevor@montana.edu]
Sent: Friday, August 21, 2015 2:26 PM
To: Alisha Schroeder; Bernie Tregidga; Bonnie Dux; Brad Eldredge; Brown, Michael; Charity Walters; Johannes, Cheri; Dawn Ressel; Dena Wagner; Edward Tomsu; Rose, Erik; Fastnow, Christina; Grace Anderson; Jessie Dufner; Joseph Hickman; Joyce Ayre; Leslie Dickerson; Wham, Linda; Lisa Blundt; Maggie Peterson; Maya Tsidulko; Melissa Harrington; Melissa Kump; Melody Lee; Barber, Michael; Wigert, Monika; Russ Fillner; Sara Dellwo; Stryker, Joann; Susan Selig Wallwork; Thunstrom, John; Campeau, Tony; Virginia Berube
Subject: REMINDER: Change to FTE counting

***REMINDER***

This upcoming semester will mark a change in Official FTE counting. Attached and below are descriptions of this change.

MUS Enrollment Reporting Procedures

1. Enrollment Reporting Timelines: Enrollment counts for each institution will be recorded at the end of the 15^th day of instruction each semester (preliminary census) and at the end of term (EOT census). Census dates are intended to capture net enrollment, which is defined as the number of students who are registered and have paid tuition/fees or made arrangements to pay. Institutions are given an additional two weeks to analyze and clean enrollment tables before extracts are made to the MUS Data Warehouse. Once enrollment reports have been produced by OCHE they are disseminated to each institution for validation.

2. Official FTE: Beginning in Fall 2015, “official” or “final” FTE will be generated from the EOT extract files. This file will include all student enrollments with paid tuition/fees and valid grades. This includes student enrollments with recorded grades of ‘W’ (withdrawal) and ‘I’ (incomplete). Enrollments will still be collected on the 15^th day census and will serve as a preliminary enrollment count. All addendum FTE or late start FTE will be collected and reported in the EOT census.

From: Trevor, Tyler
Sent: Friday, January 16, 2015 1:02 PM
To: 'Alisha Schroeder'; 'Bernie Tregidga'; 'Bonnie Dux'; 'Brad Eldredge'; 'Brown, Michael'; 'Charity Walters'; 'Cheri Johannes'; 'Dawn Ressel'; 'Dena Wagner-Fossen'; 'Edward Tomsu'; Fastnow, Christina; 'Grace Anderson'; 'Jessie Dufner'; 'Joe Hickman'; 'Joyce Ayre'; 'Kevin Turner'; 'Leslie Dickerson'; 'Linda Wham'; 'Lisa Blundt'; 'Maggie Peterson'; 'Melissa Harrington'; 'Melody Lee'; 'Michael Barber'; 'Monika Wigert'; 'Russ Fillner'; 'Sara Dellwo'; 'Stryker, Joann '; 'Susan Selig Wallwork'; 'Virginia Berube'
Cc: Thunstrom, John
Subject: Future Change to FTE counting

All –

Beginning with the 2015-16 academic year, it is our intention to move “official” or “final” FTE to an End-of-Term FTE count. Census FTE would then be considered “preliminary” (as it is now), but we would no longer add late start FTE or addendum FTE back to the Census counts in order to produce final enrollment. Instead, the totality of the student records found in the EOT file would constitute the data we use to calculate Final FTE. Census FTE would then only be used as a preliminary count to inform planning, the media, etc…

This change will allow us to do away with addendum extracts and the calculations required to add FTE from two separate extract files together in order to produce a final count. In theory, no one will lose any FTE and it will make our reporting process auditable through one electronic file. The Census count is intended to capture all paying students and thus all students that will generate a grade. This new method will ensure that only students that generate grades are counted for FTE.

I am sending this message early in order to solicit feedback and give you time to analyze the differences between Census and EOT FTE. Please send your concerns/suggestions/questions. Below is a comparison of Fall 2014 Census to EOT FTE.

Fall 2014 FTE - CENSUS vs EOT

	CENSUS	EOT	DIFF
MSU-Bozeman	12965.9	12942.4	-23.5
Gallatin College	490.1	487.7	-2.4
MSU-Billings	2973.8	2971.8	-1.9
City College	836.8	838.6	1.8
MSU-Northern	1037.2	1035.7	-1.5
Great Falls College	1176.4	1175.7	-0.7
UM-Missoula	10168.2	10110.4	-57.8
Missoula College	1482.5	1469.5	-13.1
MT-Tech	2193.5	2193.2	-0.4
Highlands College	380.8	380.9	0.1
UM-Western	1302.7	1329.0	26.3
Helena College	947.7	967.7	20.1
Dawson CC	257.7	258.9	1.2
Miles CC	327.2	318.8	-8.4
	36540.5	36480.3	-60.2

Tyler Trevor

Deputy Commissioner for Planning & Analysis

Montana University System

406-444-0307

Thursday, August 13, 2015

Fwd: College Pathway Advisor job opening at GFC MSU

Great Falls College MSU is seeking a College Pathway Advisor. If you know anyone who would be interested in the following, please refer them to our GFCMSU Jobs website https://jobs.gfcmsu.edu/ and have them apply through our online process.
College Pathway Advisor – Admissions and New Student Services:
http://jobs.gfcmsu.edu/postings/612

Thank you!

Lisa Albert
Human Resources Associate
406.268.3701 or FAX 406.268.3709
lalbert@gfcmsu.edu

changing lives – achieving dreams

Friday, August 7, 2015

Employment opportunities at GFC MSU

Good afternoon,

Great Falls College MSU is seeking applicants for multiple positions. If you know anyone who would be interested in the following, please refer them to our GFCMSU Jobs website https://jobs.gfcmsu.edu/ and have them apply through our online process. Below are a few of the openings. ~d

Program Assistant, Student Accounts and Records Management

The Program Assistant supports the Student Services area on campus as a team member of both the Student Accounts department and Records Management department. View Details Bookmark

Enrollment Specialist

The Enrollment Specialist is a first contact person for prospective students and others at Great Falls College MSU. As a member of Admissions and New Student Services, this position reports to the Director and works collaboratively with the Student Services team, academic programs, and Communications and Marketing to market to and recruit prospective students (including dual enrollment) to the … View Details Bookmark

Administrative Associate

The Administrative Associate will work under the supervision of the General Education and Transfer (GE&T) Division Director to assist with departmental management and all activities related to GE&T program coordination and customer service to students and external agencies. This position will provide administrative support for the director, faculty and students within the division. View Details Bookmark

Marketing Specialist

Design original, creative messaging for marketing campaigns, write ad copy, oversee media development, and maintain the college’s social media presence. View Details Bookmark

Dena Wagner-Fossen

Registrar

Great Falls College Montana State University

2100 16^th Ave S, Great Falls, MT 59405

Phone: (406) 771-4312 or 1-800-446-2698 ext 4312

FAX: (406) 771-4329

dfossen@gfcmsu.edu

Changing lives - Achieving dreams
Our Mission is to foster the success of our students and their communities through innovative,
flexible learning opportunities for people of all ages, backgrounds, and aspirations resulting in
self-fulfillment and competitiveness in an increasingly global society

Thursday, August 6, 2015

Re: Dual Enrollment

We take paper applications only at this time, they are routed through our Institution for Education Opportunities office first. We do not have a deadline, most of them come from the high schools well into our semester.

Leslie Dickerson

Director of Enrollment Services, Registrar

(406) 496-4879

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dellwo, Sarah
Sent: Tuesday, August 04, 2015 2:46 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Dual Enrollment

We are having some discussions on our campus on streamlining the Dual Enrollment registration process. Has anybody put the dual enrollment app into an online application? Does anybody let these students register themselves? Also, what is the general timeline for processing these? Do they have a special deadline or is it the same as your regular application deadlines?

Thanks in advance for the help on this topic.

Sarah Dellwo, Director of Admissions and Records

1115 North Roberts

Helena, MT 59601

(p) 406-447-6908 (f) 406-447-6397

www.umhelena.edu

This message may contain confidential and/or privileged information. If you are not the addressee or authorized to receive this for the addressee, you must not use, copy, disclose, or take any action based on this message or any information herein. If you have received this message in error, please advise the sender immediately by reply e-mail and delete this message. Thank you for your cooperation.

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Wednesday, August 5, 2015

Re: [!!Mass Mail]Re: Question for the two year campuses

Ditto for Western—Tech and Northern's responses.

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dickerson, Leslie - Enrollment Services
Sent: Wednesday, August 05, 2015 2:13 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: [!!Mass Mail]Re: Question for the two year campuses

This is pretty much the case at Tech also.

Leslie Dickerson

Director of Enrollment Services, Registrar

(406) 496-4879

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Kristi Peterson
Sent: Monday, August 03, 2015 1:25 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: [!!Mass Mail]Re: Question for the two year campuses

MSU-Northern has two- and four-year programs, so I think I can be a part of this conversation!

We would allow them to register for the first semester but they would have a hold for the second semester. There are times when we have exceptions to the rule but in the end, they will never be able to graduate until they get that transcript to us… and the credits won't transfer. I would counsel them to call the other school and work out a payment plan or something so that they can get that transcript. After so long, I'm sure they will be sent to collections and the hold will be lifted.

Hoep that helps!

Kristi

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Hopkins, Violet
Sent: Monday, August 03, 2015 11:14 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: [!!Mass Mail]Re: Question for the two year campuses

Thanks for your responses! Can you tell me what you do when a student turns around at 3^rd week and says they owe money to another school and cannot get the transcripts? Do you allow them to continue registering for the next semester? Do you prevent them from registering for any subsequent term?

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Virginia Boysun
Sent: Wednesday, July 08, 2015 3:26 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: [!!Mass Mail]Re: Question for the two year campuses

DCC is very similar to Miles. We admit with an unofficial transcript and then a hold is placed on the students registration for the following semester until an official transcript arrives. We are also open admissions.

Virginia Boysun
Registrar
Dawson Community College
300 College Drive
Glendive MT 59330
406-377-9404

From: "Kristi Peterson" <kristi.peterson1@MSUN.EDU>
To: MACRAO@LISTSERV.GFCMSU.EDU
Sent: Wednesday, July 8, 2015 1:16:16 PM
Subject: Re: [!!Mass Mail]Re: Question for the two year campuses

Yes, I believe that our Financial Aid department has all the information at their fingertips when it comes to eligibility. We do our part but they will find out everything about a student whether we have the info or not. They know everything!!!!

Northern is not a two-year campus, but we admit students conditionally without their transcripts. They can register without their transcripts. If they want credit, they need to provide their transcripts. And the hold goes on their accounts for those transcripts the second week of their first semester at Northern. Our goal is to gather those transcripts before they register for the second semester.

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dellwo, Sarah
Sent: Wednesday, July 08, 2015 12:28 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: [!!Mass Mail]Re: Question for the two year campuses

I spoke with our financial aid office about this and our Director indicated there is not a federal requirement to do so. In terms of lifetime eligibility limits those are kept track of at the federal level.

Sarah Dellwo, Director of Admissions and Records

1115 North Roberts

Helena, MT 59601

(p) 406-447-6908 (f) 406-447-6397

www.umhelena.edu

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Hopkins, Violet
Sent: Wednesday, July 08, 2015 10:49 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: [!!Mass Mail]Re: Question for the two year campuses

Sarah- are you not required by Financial Aid to have all those credits entered in Banner because you're a two year?

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dellwo, Sarah
Sent: Wednesday, July 08, 2015 10:38 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: [!!Mass Mail]Re: Question for the two year campuses

Helena College does not require a transfer student to provide a previous college transcript. If they provide a high school transcript they will be admitted. It is up to the student to provide the college transcript if they would like them to be evaluated.

Sarah Dellwo, Director of Admissions and Records

1115 North Roberts

Helena, MT 59601

(p) 406-447-6908 (f) 406-447-6397

www.umhelena.edu

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Lisa Blunt
Sent: Wednesday, July 08, 2015 8:38 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: [!!Mass Mail]Re: Question for the two year campuses

We do about the same as Tech. They are supposed to have their official transcripts here before the term starts, but we will allow an unofficial if not and be placed on hold until the official arrives. Also, we are open admission at Miles.

Lisa Blunt

Registrar

Miles Community College

2715 Dickinson St.

Miles City, MT 59301

(406) 874-6214 phone

(406) 874-6283 fax

bluntl@milescc.edu

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Dickerson, Leslie - Enrollment Services
Sent: Wednesday, July 08, 2015 7:51 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: [!!Mass Mail]Re: Question for the two year campuses

At Highlands College, we follow the same procedure that we use for Montana Tech's North Campus: We require at least an unofficial transcript to admit. The official document is still required and we place a hold on the account after the 3^rd week if that has not yet been received.

Leslie Dickerson

Director of Enrollment Services, Registrar

(406) 496-4879

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Hopkins, Violet
Sent: Tuesday, July 07, 2015 4:28 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Question for the two year campuses

Hello-

I'd like to understand better how each two year campus processes their transfer applicants. Do you admit based on the application, then ask for the transcripts on the acceptance letter and put a hold on their registration at 3^rd week? Do you ask for the transcripts before you admit? Are there BOR guidelines for when and how we ask for transcripts? The 4 year campuses require transcripts prior to admission to be sure the student meets the transfer admissions standards, but the two year campuses don't share that admission standard, so I'm wondering if there is a standard practice for how to handle these admits.

Thanks!

Violet O. Hopkins,

Admissions Evaluator

University of Montana & Missoula College

Enrollment Services- Admissions

Lommasson Center, Room 220

Missoula, MT 59812-2016

(406) 243-6266 office (406) 243-5711 fax

Email: violet.hopkins@mso.umt.edu

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