MACRAO

Thursday, February 18, 2021

Re: Fall 2021 modalities/social distancing plans?

Hi Maria and all,

At Carroll we don't have the classroom space to maintain COVID capacities that allow for social distancing and to go back to nearly all in-person instruction, so for the sake of creating our initial Fall 2021 schedule we are planning for the status quo -- scheduling rooms under their current COVID capacities and keeping faculty who are currently teaching remotely or hybrid as such. We figured that, should circumstances allow us to return to "normal" next fall, it will be easier to increase capacities on rooms and make the moves necessary to slide the remote classes into a room than it will be to have to reduce capacities and completely reconfigure the room schedule like we had to this past summer. That's our current thinking at least!

Best,

Cassie

Cassie E. Hall

Registrar

Carroll College

1601 N. Benton Ave.

Helena, MT 59625

406-447-4572 (direct) / 406-447-5435 (office)

chall@carroll.edu / registrar@carroll.edu

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FAQ on COVID-19

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On Wed, Feb 17, 2021 at 4:06 PM Charity Walters <Charity.Walters@umwestern.edu> wrote:

As of right now our schedule is reflecting face-to-face instruction however for classroom space we will still working under Covid-19 guidelines. But as we have all learned this last year and a half we have to pivot on a dime depending on what news comes out so who knows what that will look like as we get closer to fall.

I'm thinking more questions and concerns will come out from faculty in June, July, August regarding remote/hybrid/online instruction I'm guessing that conversation will be based on availability and use of vaccine and what types of variants are in Montana by that point in time. That last paragraph is purely a personal assumption based on what I'm observing around us.

Charity

Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471

"Start by doing what is necessary; then do what's possible; and suddenly you are doing the impossible." St. Francis of Assisi

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Mangold, Maria
Sent: Wednesday, February 17, 2021 3:16 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Fall 2021 modalities/social distancing plans?

Dear colleagues,

What directives/plans do you have in place for fall 2021 course scheduling and registration? Are institutions going back to "pre-COVID" conditions in terms of increasing room capacities? Will social distancing measurements be relaxed for face-to-face instruction (e.g. 3 feet instead of 6 feet)? Will "remote" or "hybrid/hyflex" modalities continue or be greatly reduced? We're curious…

Thanks for any info you can provide.

Best regards,

Maria

MARIA H. MANGOLD, M.Ed.

UNIVERSITY REGISTRAR

EL 201 | Missoula, Montana

t: (406) 243-2412 | e: maria.mangold@umontana.edu | w: umt.edu/registrar/

U N I V E R S I T Y O F M O N T A N A

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Wednesday, February 17, 2021

Re: Fall 2021 modalities/social distancing plans?

As of right now our schedule is reflecting face-to-face instruction however for classroom space we will still working under Covid-19 guidelines. But as we have all learned this last year and a half we have to pivot on a dime depending on what news comes out so who knows what that will look like as we get closer to fall.

I’m thinking more questions and concerns will come out from faculty in June, July, August regarding remote/hybrid/online instruction I’m guessing that conversation will be based on availability and use of vaccine and what types of variants are in Montana by that point in time. That last paragraph is purely a personal assumption based on what I’m observing around us.

Charity

“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Mangold, Maria
Sent: Wednesday, February 17, 2021 3:16 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Fall 2021 modalities/social distancing plans?

Dear colleagues,

What directives/plans do you have in place for fall 2021 course scheduling and registration? Are institutions going back to “pre-COVID” conditions in terms of increasing room capacities? Will social distancing measurements be relaxed for face-to-face instruction (e.g. 3 feet instead of 6 feet)? Will “remote” or “hybrid/hyflex” modalities continue or be greatly reduced? We’re curious…

Thanks for any info you can provide.

Best regards,

Maria

MARIA H. MANGOLD, M.Ed.

UNIVERSITY REGISTRAR

EL 201 | Missoula, Montana

t: (406) 243-2412 | e: maria.mangold@umontana.edu | w: umt.edu/registrar/

U N I V E R S I T Y O F M O N T A N A

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Fall 2021 modalities/social distancing plans?

Dear colleagues,

Thanks for any info you can provide.

Best regards,

Maria

MARIA H. MANGOLD, M.Ed.

UNIVERSITY REGISTRAR

EL 201 | Missoula, Montana

t: (406) 243-2412 | e: maria.mangold@umontana.edu | w: umt.edu/registrar/

U N I V E R S I T Y O F M O N T A N A

Re: COVID friendly commencement line up/processional/recessional

Hi Friends,

We have the following protocols in place:

We will hold a minimum of two ceremonies to keep attendance to a minimum
Tickets are required for entry
Families and students will be assigned parking on opposite sides of the stadium to avoid congregating
Students can bring a max of 2 guests, no exceptions
Students and faculty must RSVP or they cannot participate
All seating for students and faculty will be six feet apart
No processional- instead, students will be escorted to their seats
Each ceremony will be an hour or less
No band
Mask required, no exceptions
Event staff will enforce social distancing and mask wearing
Sanitation stations strategically placed around stadium
No outside food/drink, no concessions

Kandi

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Johannes, Cheri
Sent: Tuesday, February 16, 2021 5:00 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: COVID friendly commencement line up/processional/recessional

Hi –

Our current plan (still being finalized/approved) is to have the diploma cover on the student’s chair (and a name card) so they know where to go and sit. No processional. They will get to cross the stage for photo op/reading of name, but will bring up the diploma cover for this opportunity… won’t be shaking hands etc…

Recessional in pockets/pods… different exits (yet TBD).

Cheri

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Charity Walters
Sent: Tuesday, February 16, 2021 4:08 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: COVID friendly commencement line up/processional/recessional

NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.

Hello MACRAO friends!

For those attempting an in-person commencement ceremony this year do you have any thoughts regarding doing a lineup/processional/recessional with COVID restrictions? Are you going to do any sort of line up/processional/recessional or are you just going to have students go directly to their seat upon arrival? Currently we are looking at doing four smaller ceremonies over two days in order to allow for some guests. Most of the details I’ve been able to envision to keep it COVID compliant, but I’m having trouble envisioning the lineup/processional/recessional with meeting COVID restrictions.

Thanks for your thoughts.

Charity

“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi

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Re: COVID friendly commencement line up/processional/recessional

Hello,

Barring Health Department approval, we are planning more of a graduation walk. The graduates and guests will not be seated. We’re proposing two guests per graduate. They’ll stay together as a pod. The graduate and guests will walk past a small group of faculty, then cross the stage to get their diploma. Their name and program will be read. This is a great opportunity for whomever is joining the graduate to take lots of pictures.

Asking for RSVP so we can coordinate when the graduate’s walk time is. After they RSVP, we’ll email them their time slot, which will be by program.

Live streaming

No hand-shaking

Photographer to capture photos

Separate entrance and exit

Hand sanitizing stations

Janet Friesz
Registrar/Veterans SCO

406.496.4868 | jfriesz@mtech.edu

External email: Use caution with links and attachments.

Hi –

Recessional in pockets/pods… different exits (yet TBD).

Cheri

NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.

Hello MACRAO friends!

Thanks for your thoughts.

Charity

“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi

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Tuesday, February 16, 2021

Re: COVID friendly commencement line up/processional/recessional

Hi –

Recessional in pockets/pods… different exits (yet TBD).

Cheri

NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.

Hello MACRAO friends!

Thanks for your thoughts.

Charity

“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi

To unsubscribe from the MACRAO list, click the following link:
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COVID friendly commencement line up/processional/recessional

Hello MACRAO friends!

Thanks for your thoughts.

Charity

“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi

Monday, February 15, 2021

Re: MACRAO Spring Meeting

Hi Ashley,

Are you able to tell me whether or not RMC has paid its membership dues?

Regards,

Austin C. Mapston

Vice President of Enrollment Services

Rocky Mountain College

Phone: 406.657.1024

Fax: 866.281.1469

mapstona@rocky.edu

1511 Poly Dr.

Billings, MT 59102

On Thu, Feb 11, 2021 at 12:34 PM Irion, Ashley <ashley.irion@montana.edu> wrote:

SAVE THE DATE: The spring MACRAO meeting will be held virtually on Friday, March 19^th in the morning.

Please send (ashley.irion@montana.edu) any meeting topics, roundtable discussion, or presentation ideas you have. Please be sure to mention if you have any fall meeting discussions that you would like to follow-up on. As we get closer to the meeting date we will send out an agenda as well as login information for the meeting. Registration is not required and will be open to all members. There will be no fee for this meeting.

MACRAO dues. If you have not already done so, please pay your institutional membership dues here: http://www.macraomontana.org/store/p6/MACRAO_Institutional_Membership.html

Thanks,

Ashley Irion

Associate Registrar

Montana State University

Office of the Registrar

111 Montana Hall

Phone: (406) 994.5524

montana.edu/registrar

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Friday, February 12, 2021

Re: Program name change dilemma!

Thank you for the feedback everyone! Have a good weekend. Stay warm!

Janet Friesz
Registrar/Veterans SCO

406.496.4868 | jfriesz@mtech.edu

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Charity Walters
Sent: Thursday, February 11, 2021 4:14 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Program name change dilemma!

External email: Use caution with links and attachments.

Sorry hit send too quickly.

Ditto to everyone else’s comments. We had the same thing happen with our BS Kinesiology degree. Students that were in a previous catalog are graduating under BS Health and Human Performance.. Students in the later catalogs are graduating under BS Kinesiology.

charity

“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi

From: Charity Walters
Sent: Thursday, February 11, 2021 4:12 PM
To: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: RE: Program name change dilemma!

Ditto

“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Morgan, Troy
Sent: Thursday, February 11, 2021 3:45 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Program name change dilemma!

I agree. We would not allow a student to get both.

Best,

Troy

Troy Morgan

ASSISTANT REGISTRAR

OFFICE OF THE REGISTRAR

Lommasson 201 | Missoula, Montana

t: (406) 243-2262 | e: troy.morgan@umontana.edu

U N I V E R S I T Y O F M O N T A N A

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From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Campeau, Tony
Sent: Thursday, February 11, 2021 3:31 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Program name change dilemma!

That seams most appropriate to me as well.

Sincerely,

Tony

Tony Campeau

Montana State University

406.994.2604

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Alisha Schroeder
Sent: Thursday, February 11, 2021 2:19 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Program name change dilemma!

Hello,

When I’ve done a program name change I do not allow the student to come back and get the new name degree as an additional degree. They are the same degree just different title. I would allow the student to move catalogs, if they wish, to get the new degree name but not both.

Best of luck.

Alisha

Alisha Schroeder

Registrar

PO Box 7751

Havre, Montana 59501

406-265-3703 Phone

406-265-3788 Fax

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Friesz, Janet - Enrollment Services
Sent: Thursday, February 11, 2021 2:03 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Program name change dilemma!

Hello everyone!

I have an interesting question that we received from a student and I’d really like this group’s feedback.

Our BS in Network Technology received a name change for the 2020-2021 academic catalog. It changed from BS in Network Technology to BS in Cybersecurity and Network Admin. In addition to the name change, a few course requirements were updated. So, students on the 2019 catalog an prior will graduate under Network Technology and students on the 2020 catalog forward will receive the new name of Cybersecurity.

A student emailed asking if he could graduate with BS Network Technology, then come back the next semester and finish the requirements for Cybersecurity. He wants both degrees listed on his transcript. I am leaning towards “No” because these are not two separate degrees. The only change is the name and some very minor course requirements. The student would have to choose whether he wants Network Tech or Cybersecurity. It’s a matter of which catalog he wants to use. They’re the same degree, just different names.

Has anyone else ran into this with a program name change? I appreciate any guidance or advice!

Janet Friesz
Registrar/Veterans SCO

406.496.4868 | jfriesz@mtech.edu

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Thursday, February 11, 2021

Re: Program name change dilemma!

Sorry hit send too quickly.

charity

“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi

From: Charity Walters
Sent: Thursday, February 11, 2021 4:12 PM
To: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU>
Subject: RE: Program name change dilemma!

Ditto

“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi