Shared Data Policy

Good afternoon MACRAO –

 

I hope this email finds you all doing well this spring semester. I have a question regarding shared data / forms within the SIS.

 

Here at the University, the offices of Human Resources, Alumni / Development, and Registrar’s Office – has the ability to process a name change, address change, or indicate an individual as deceased. We are trying to identify a specific process that works for all departments, when a change to the record within the SIS is made.

 

First question –

Would anyone be willing to share the institutional policy used on your campus for shared data? Specifically, what we are struggling with, is when a change to a record within the SIS impacts multiple departments.

 

Another question  –

What is your policy as it pertains to a “student record” moving to an “alumni record?” If there is a difference, does this change the policy on changes to records?

 

A final question –

If one person is identified in all categories (employee, alumnus, and current student) – which department has the authority to make the changes to the student record?

 

Thank you for your invaluable input and expertise!

 

Have a great afternoon,

Brittany

 

		Brittany Budeski Registrar University of Great Falls 1301 20th St So Great Falls, MT  59405 brittany.budeski@ugf.edu Phone 406.791.5207 or 800-856-9544 Fax 406.791.5209 www.ugf.edu