Hi Kerri,
We learned from the Secretary of State’s office that UM-Missoula processes Apostilles more often than most other institutions. I’ll be processing one next week and I’m happy to present on this topic at an upcoming MACRAO event.
We use an Apostille stamp with the following content; areas in parenthesis are blank/to be filled in with ink by the person signing the Apostille (typically the Registrar):
“On (date), I undersigned, do hereby certify that this is a true and original (diploma, transcript, etc.) issue by the University of Montana.” Signed Maria Mangold, Registrar (includes ink signature and printed name).
Best regards,
Maria
MARIA MANGOLD, M.Ed. (she/her)
UNIVERSITY REGISTRAR
Office of the Registrar
Aber Hall 6th floor | 32 Campus Drive | 406-243-2412
maria.mangold@umontana.edu
University of Montana
From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Koteskey, Kerri
Sent: Friday, August 11, 2023 8:45 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: International Certifications
Good morning and Happy Friday,
We are seeing an increase in requests for international certifications for our graduates including Apostille requests. The most recent one is a nurse trying to get licensure in another country and they are requesting a university stamp, vs our seal, on certifying documents (enrollment verifications not transcripts).
We have traditionally used our seal to emboss documents and it has not been an issue and then we darken with a pencil when necessary.
I am wondering what other offices are doing with these requests if you are seeing them? Do you only use a seal? Do you have a stamp?
If you have both, do you have a process or policy for when you use one vs. the other or both on documents?
Thanks so much!
Kerri
Kerri Koteskey | Registrar
UNIVERSITY OF PROVIDENCE
DIRECT 406.791.5210
FAX 406.791.5209 | EMAIL kerri.koteskey@uprovidence.edu
1301 20th Street South
Great Falls, MT 59405
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