Friday, October 28, 2022

Re: Proposed BOR Policy Changes - Online Modalities and Mandatory Fee Waivers

Maria

I will add this to the agenda.

Thanks, 

Virginia Boysun

President - MACRAO

Registrar, Dawson Community College

300 College Drive
Glendive, MT  59330
(406) 377-9404


On Fri, Oct 28, 2022 at 10:05 AM Mangold, Maria <Maria.Mangold@mso.umt.edu> wrote:

How timely!  UM's faculty union requested that we remind students to pay close attention to course modality when selecting courses for spring.  May we please discuss this next week?  I'm happy to scale back on the National Student Clearinghouse reporting topic in order make time for this important discussion.  Thanks so much for keeping us informed, @Thiel, Joe. 

 

Best regards,

Maria

MARIA MANGOLD, M.Ed. (she/her)

UNIVERSITY REGISTRAR

 

Office of the Registrar

Aber Hall 6th floor   |   32 Campus Drive   |   406-243-2412

maria.mangold@umontana.edu

 

University of Montana

 

   

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Thiel, Joe
Sent: Thursday, October 27, 2022 6:56 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Proposed BOR Policy Changes - Online Modalities and Mandatory Fee Waivers

 

Good Evening, MACRAO Colleagues:

 

The MUS eLearning Advisory Committee has been working on proposed revisions to BOR policies 303.7 "Online Learning" and 940.3 "Mandatory Fees". The proposed changes would also eliminate policy 940.20 "Annual Tuition and Fees for eLearning", merging the content in that policy with 940.3. OCHE plans to notice these policy proposals to the Board of Regents at their November meeting, anticipating a vote on final revisions would occur in either January or March of 2023, following your further review and edits.

 

I attach the proposed revisions along with a brief summary justification. In short, the changes to policy 303.7 update definitions for both program and course modality, with the aim of creating clear categories that align with emerging national best practice. I attach a draft course modality decision tree that we hope can be a tool to apply these modality definitions. The changes to policy 940.3 incorporate language regarding waiver of certain mandatory fees for fully online students and extend the fee waiver option to incarcerated students and students who, due to similar circumstances, cannot reasonably use the services funded through the fee (this is in reaction to our ongoing second chance pell program pilots and in anticipation of federal expansion of that program).

 

Please do share with colleagues and review. If you have specific comments regarding the proposed language, the easiest way to provide feedback is via comments in these google documents:

 

I will be on our Nov. 3rd monthly MACRAO call, should we want to discuss as an agenda item. This has also been shared with your Provosts and will appear on the CFO agenda in the coming weeks.

 

Kind Regards,

 

 

Joseph Thiel

Director of Academic Policy and Research

Montana University System

 

 

 

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Posted by at

Re: Proposed BOR Policy Changes - Online Modalities and Mandatory Fee Waivers

How timely!  UM’s faculty union requested that we remind students to pay close attention to course modality when selecting courses for spring.  May we please discuss this next week?  I’m happy to scale back on the National Student Clearinghouse reporting topic in order make time for this important discussion.  Thanks so much for keeping us informed, @Thiel, Joe. 

 

Best regards,

Maria

MARIA MANGOLD, M.Ed. (she/her)

UNIVERSITY REGISTRAR

 

Office of the Registrar

Aber Hall 6th floor   |   32 Campus Drive   |   406-243-2412

maria.mangold@umontana.edu

 

University of Montana

 

   

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Thiel, Joe
Sent: Thursday, October 27, 2022 6:56 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Proposed BOR Policy Changes - Online Modalities and Mandatory Fee Waivers

 

Good Evening, MACRAO Colleagues:

 

The MUS eLearning Advisory Committee has been working on proposed revisions to BOR policies 303.7 “Online Learning” and 940.3 “Mandatory Fees”. The proposed changes would also eliminate policy 940.20 “Annual Tuition and Fees for eLearning”, merging the content in that policy with 940.3. OCHE plans to notice these policy proposals to the Board of Regents at their November meeting, anticipating a vote on final revisions would occur in either January or March of 2023, following your further review and edits.

 

I attach the proposed revisions along with a brief summary justification. In short, the changes to policy 303.7 update definitions for both program and course modality, with the aim of creating clear categories that align with emerging national best practice. I attach a draft course modality decision tree that we hope can be a tool to apply these modality definitions. The changes to policy 940.3 incorporate language regarding waiver of certain mandatory fees for fully online students and extend the fee waiver option to incarcerated students and students who, due to similar circumstances, cannot reasonably use the services funded through the fee (this is in reaction to our ongoing second chance pell program pilots and in anticipation of federal expansion of that program).

 

Please do share with colleagues and review. If you have specific comments regarding the proposed language, the easiest way to provide feedback is via comments in these google documents:

 

I will be on our Nov. 3rd monthly MACRAO call, should we want to discuss as an agenda item. This has also been shared with your Provosts and will appear on the CFO agenda in the coming weeks.

 

Kind Regards,

 

 

Joseph Thiel

Director of Academic Policy and Research

Montana University System

 

 

 

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Posted by at

Re: Diploma covers

Missoula is also the same.

 

Brandie Terpe (she, her, hers)

Graduation Coordinator

Office of the Registrar

Aber Hall 623   |   Missoula, Montana

t: (406) 243-2421   |    w: umt.edu/registrar

U N I V E R S I T Y  O F  M O N T A N A

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Johannes, Cheri
Sent: Thursday, October 27, 2022 4:56 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Diploma covers

 

Billings is the same as GF and BZ.

 

Cheri

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Campeau, Tony
Sent: Thursday, October 27, 2022 3:46 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Diploma covers

 

NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.

Same with Bozeman.

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Michael Shell
Sent: Thursday, October 27, 2022 3:26 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Diploma covers

 

**External Sender**

Great Falls does not unless a student contacts us and specifically requests one.

 

Michael Shell

Assistant Registrar

Great Falls College Montana State University

2100 16th Ave S, Great Falls, MT 59405

Phone: (406) 771-4423

FAX: (406) 771-4329

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Jaime Ochoa
Sent: Thursday, October 27, 2022 3:10 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Diploma covers

 

NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.

Do you mail diploma covers to students that did not attend commencement?  

 

 

Jaime Ochoa

Registrar

University of Montana-Western 

 

 

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Posted by at

Re: Diploma covers

DCC does not mail the diploma covers. They are handed out at the ceremony or if the students wants to pick on up from my office.

Thanks,

Virginia Boysun

President - MACRAO

Registrar, Dawson Community College

300 College Drive
Glendive, MT  59330
(406) 377-9404


On Thu, Oct 27, 2022 at 3:09 PM Jaime Ochoa <jaime.ochoa@umwestern.edu> wrote:
Do you mail diploma covers to students that did not attend commencement?  


Jaime Ochoa
Registrar
University of Montana-Western 


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Posted by at

Thursday, October 27, 2022

Proposed BOR Policy Changes - Online Modalities and Mandatory Fee Waivers

Good Evening, MACRAO Colleagues:

 

The MUS eLearning Advisory Committee has been working on proposed revisions to BOR policies 303.7 "Online Learning" and 940.3 "Mandatory Fees". The proposed changes would also eliminate policy 940.20 "Annual Tuition and Fees for eLearning", merging the content in that policy with 940.3. OCHE plans to notice these policy proposals to the Board of Regents at their November meeting, anticipating a vote on final revisions would occur in either January or March of 2023, following your further review and edits.

 

I attach the proposed revisions along with a brief summary justification. In short, the changes to policy 303.7 update definitions for both program and course modality, with the aim of creating clear categories that align with emerging national best practice. I attach a draft course modality decision tree that we hope can be a tool to apply these modality definitions. The changes to policy 940.3 incorporate language regarding waiver of certain mandatory fees for fully online students and extend the fee waiver option to incarcerated students and students who, due to similar circumstances, cannot reasonably use the services funded through the fee (this is in reaction to our ongoing second chance pell program pilots and in anticipation of federal expansion of that program).

 

Please do share with colleagues and review. If you have specific comments regarding the proposed language, the easiest way to provide feedback is via comments in these google documents:

 

I will be on our Nov. 3rd monthly MACRAO call, should we want to discuss as an agenda item. This has also been shared with your Provosts and will appear on the CFO agenda in the coming weeks.

 

Kind Regards,

 

 

Joseph Thiel

Director of Academic Policy and Research

Montana University System

 

 

Posted by at

Re: Diploma covers

Billings is the same as GF and BZ.

 

Cheri

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Campeau, Tony
Sent: Thursday, October 27, 2022 3:46 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Diploma covers

 

NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.

Same with Bozeman.

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Michael Shell
Sent: Thursday, October 27, 2022 3:26 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Diploma covers

 

**External Sender**

Great Falls does not unless a student contacts us and specifically requests one.

 

Michael Shell

Assistant Registrar

Great Falls College Montana State University

2100 16th Ave S, Great Falls, MT 59405

Phone: (406) 771-4423

FAX: (406) 771-4329

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Jaime Ochoa
Sent: Thursday, October 27, 2022 3:10 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Diploma covers

 

NOTICE: This email originated from outside of your organization. Do not click links, open attachments, or respond unless you were expecting this message and know the content is safe.

Do you mail diploma covers to students that did not attend commencement?  

 

 

Jaime Ochoa

Registrar

University of Montana-Western 

 

 

To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM4NDg1IG1pY2hhZWwuc2hlbGxAR0ZDTVNVLkVEVSBNQUNSQU8gIIsGINVfVhlo&c=SIGNOFF

 

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Posted by at

Re: Ukrainian Refugee Tuition

I am also our campus PDSO for SEVP.  We’ve had similar inquiries here and admitted an individual for our late start term this fall, with out-of-state residency. Even though the student was not pursuing an F-1 visa, I did visit with our SEVP field rep regarding options, just as it was something new to us – we also don’t see many undocumented students, so our whole team learned some new things….

 

The “refugee” and “asylee” terminology is important. We’ve had a number of community members ask us “Can’t you help the Ukrainian refugees that are here? They want to study!”  The term “refugee” was being used very generally, when in fact it is a very specific status granted by USCIS, and would be indicated on their I-94.  As Brigitta mentioned, those individuals can apply for federal aid, which is what some of our kind-hearted community members were thinking.  In the case of the specific folks we were dealing with, though, the individuals did NOT have refugee status – they entered the country on tourist visas when fleeing the country, had applied for Temporary Protected Status and Employment Authorizations, and were in the process of applying for a more permanent immigrant status – simply filing, though, does not grant the immigrant status that would result in the benefits Brigitta mentioned – and the process is a long one.

 

On a side note, though, if ever we doubt the impact of our institutions and the connections they allow students to make – these Ukrainians landed in Miles City, of all places, because the father had been an exchange student in tiny little Rosebud, MT, in high school and then continued under an F-1 visa to MCC in the mid-90s before returning home.  He still has friends/connections in the area who are assisting the family now. 

 

Erin

 

Erin Niedge

Dean of Enrollment Management and Educational Support Services

Miles Community College |2715 Dickinson | Miles City, MT 59301

niedgee@milescc.edu | 406.874.6211 | milescc.edu

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Lee, Brigitta
Sent: Thursday, October 27, 2022 4:02 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Ukrainian Refugee Tuition

 

As Maria said, eligibility for residency is tied to legal immigration status. Non-immigrants (students who are coming only to study and do not intend to reside long term or to work, e.g. F1, J1 visas) cannot seek residency or qualify for federal financial aid. Those with immigrant status (legal permanent residents/”green card” holders and those who have immigrant visas, e.g. refugees and asylees) are legally permitted to remain long-term in the U.S. They are approved to seek in-state residency, usually have the legal ability to work, and can apply for federal financial aid.

 

Best,

 

BRIGITTA LEE

ASSISTANT DIRECTOR OF ADMISSIONS, EVALUATIONS

 

Undergraduate Admissions

Gilkey Building   |   32 Campus Drive   |   406-243-2496

brigitta.lee@umontana.edu

 

University of Montana

 

CONFIDENTIALITY: This email message (including any attachments) is for the sole use of the intended recipient(s) and may contain confidential information covered under the Family Educational Rights and Privacy Act (FERPA). If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message (including any attachments) is strictly prohibited. If you have received this message in error, please destroy all copies of the original message (including attachments) and notify me immediately by reply email message or by telephone at (406) 243-2496. Thank you.

 

 

 

From: Mangold, Maria <Maria.Mangold@mso.umt.edu>
Sent: Thursday, October 27, 2022 2:07 PM
To: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU>; Lee, Brigitta <Brigitta.Lee@mso.umt.edu>; Campeau, Tony <tcampeau@montana.edu>
Subject: RE: Ukrainian Refugee Tuition

 

Yes, I agree with both @Lee, Brigitta and @Campeau, Tony. 

 

I know enough to be dangerous regarding F-1 and J-1 visa regulations, but it’s been a while since I worked directly with international students.  F-1 and J-1 visa statuses are inextricably linked to pursuing a course of study (read:  time limitations apply; host institutions issue forms 1-20 and DS-2019) and are non-immigrant statuses, whereas refugee and asylee statuses are indefinite with a clear-cut path to pursuing U.S. permanent residency status.  Asylees and refugees are both authorized to work in the U.S.  F-1 ad J-1 visa types have highly regulated conditions under which they may work. 

 

@Lee, Brigitta or someone else in international admissions – please fill in any gaps I may have missed. 

 

Best regards,

Maria

MARIA MANGOLD, M.Ed. (she/her)

UNIVERSITY REGISTRAR

 

Office of the Registrar

Aber Hall 6th floor   |   32 Campus Drive   |   406-243-2412

maria.mangold@umontana.edu

 

University of Montana

 

   

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Campeau, Tony
Sent: Thursday, October 27, 2022 1:09 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Ukrainian Refugee Tuition

 

Hello,

Thanks for the question based on the language in this directive “Individuals in lawful permanent resident status, or in asylee or refugee status are also presumed to have the ability to obtain in-state status.”  My understanding is that a person with documentable refugee status (or has evidence of filing for refugee status), COULD be eligible for in-state residency but would need to meet the other residency requirements as outlined in the policy and overcome the presumptions.  However, simply being a refugee does not overcome the presumption.

 

It would be good if we are all on the same page with this.  We have one student who applied this fall (who had been on exchange in HS).  After consultation with legal counsel we determined he is not a resident for fee purposes but has not yet overcome the presumption that his reason for being in MT in educational.

 

Please chime in if others have different interpretation or experience.
Tony

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Amy Kanewischer
Sent: Thursday, October 27, 2022 12:52 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Ukrainian Refugee Tuition

 

**External Sender**

Good afternoon!

 

Our campus could possibly have Ukrainian Refugees apply for our spring term and we had a question about what residency status they would receive for tuition. Any information, suggestions or advice is greatly appreciated!

 

Have a great afternoon!

 

Amy Kanewischer | Registrar 
akanewis@fvcc.edu | (406) 756-3845

Flathead Valley Community College 
777 Grandview Dr. | Kalispell, MT 59901 
www.fvcc.edu

FVCC Logo

Facebook  Instagram  Twitter  Youtube  LinkedIn  

 

 

 

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Posted by at

Re: Ukrainian Refugee Tuition

As Maria said, eligibility for residency is tied to legal immigration status. Non-immigrants (students who are coming only to study and do not intend to reside long term or to work, e.g. F1, J1 visas) cannot seek residency or qualify for federal financial aid. Those with immigrant status (legal permanent residents/”green card” holders and those who have immigrant visas, e.g. refugees and asylees) are legally permitted to remain long-term in the U.S. They are approved to seek in-state residency, usually have the legal ability to work, and can apply for federal financial aid.

 

Best,

 

BRIGITTA LEE

ASSISTANT DIRECTOR OF ADMISSIONS, EVALUATIONS

 

Undergraduate Admissions

Gilkey Building   |   32 Campus Drive   |   406-243-2496

brigitta.lee@umontana.edu

 

University of Montana

 

CONFIDENTIALITY: This email message (including any attachments) is for the sole use of the intended recipient(s) and may contain confidential information covered under the Family Educational Rights and Privacy Act (FERPA). If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message (including any attachments) is strictly prohibited. If you have received this message in error, please destroy all copies of the original message (including attachments) and notify me immediately by reply email message or by telephone at (406) 243-2496. Thank you.

 

 

 

From: Mangold, Maria <Maria.Mangold@mso.umt.edu>
Sent: Thursday, October 27, 2022 2:07 PM
To: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU>; Lee, Brigitta <Brigitta.Lee@mso.umt.edu>; Campeau, Tony <tcampeau@montana.edu>
Subject: RE: Ukrainian Refugee Tuition

 

Yes, I agree with both @Lee, Brigitta and @Campeau, Tony. 

 

I know enough to be dangerous regarding F-1 and J-1 visa regulations, but it’s been a while since I worked directly with international students.  F-1 and J-1 visa statuses are inextricably linked to pursuing a course of study (read:  time limitations apply; host institutions issue forms 1-20 and DS-2019) and are non-immigrant statuses, whereas refugee and asylee statuses are indefinite with a clear-cut path to pursuing U.S. permanent residency status.  Asylees and refugees are both authorized to work in the U.S.  F-1 ad J-1 visa types have highly regulated conditions under which they may work. 

 

@Lee, Brigitta or someone else in international admissions – please fill in any gaps I may have missed. 

 

Best regards,

Maria

MARIA MANGOLD, M.Ed. (she/her)

UNIVERSITY REGISTRAR

 

Office of the Registrar

Aber Hall 6th floor   |   32 Campus Drive   |   406-243-2412

maria.mangold@umontana.edu

 

University of Montana

 

   

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Campeau, Tony
Sent: Thursday, October 27, 2022 1:09 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Ukrainian Refugee Tuition

 

Hello,

Thanks for the question based on the language in this directive “Individuals in lawful permanent resident status, or in asylee or refugee status are also presumed to have the ability to obtain in-state status.”  My understanding is that a person with documentable refugee status (or has evidence of filing for refugee status), COULD be eligible for in-state residency but would need to meet the other residency requirements as outlined in the policy and overcome the presumptions.  However, simply being a refugee does not overcome the presumption.

 

It would be good if we are all on the same page with this.  We have one student who applied this fall (who had been on exchange in HS).  After consultation with legal counsel we determined he is not a resident for fee purposes but has not yet overcome the presumption that his reason for being in MT in educational.

 

Please chime in if others have different interpretation or experience.
Tony

 

From: MACRAO Listserv <MACRAO@LISTSERV.GFCMSU.EDU> On Behalf Of Amy Kanewischer
Sent: Thursday, October 27, 2022 12:52 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Ukrainian Refugee Tuition

 

**External Sender**

Good afternoon!

 

Our campus could possibly have Ukrainian Refugees apply for our spring term and we had a question about what residency status they would receive for tuition. Any information, suggestions or advice is greatly appreciated!

 

Have a great afternoon!

 

Amy Kanewischer | Registrar 
akanewis@fvcc.edu | (406) 756-3845

Flathead Valley Community College 
777 Grandview Dr. | Kalispell, MT 59901 
www.fvcc.edu

FVCC Logo

Facebook  Instagram  Twitter  Youtube  LinkedIn  

 

 

 

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