Western typically only allow the faculty advisor who advise the student to have access to their records. Students can change or add advisors through the advising office if they want another faculty advisor to access their records.
I know there are some schools that do give all access to all faculty advisors (and sometimes all faculty), but personally it always seems like a thin line to justify legitimate educational interest in that regards.
Charity
Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471
“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Sharon Nau
Sent: Tuesday, June 21, 2016 11:13 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Faculty Advisors and access to Student Records
Good morning MACRAO friends,
This subject keeps popping up, and with new hires coming on campus and sharing their past experiences, I’m wondering…am I being overly protective of our students and FERPA. Please share some insight on how your institutions handle faculty advisors and access to student academic information. Currently at FVCC, faculty advisors only have access to academic records of students they advise. Do other institutions allow faculty advisors open access to all students’ academic records regardless of whether they have a legitimate reason to view their records or not? Your thoughts and guidance are greatly appreciated.
Thanks,
Sharon
Sharon Nau
FVCC Associate Registrar
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