Has anyone worked with Project Lead The Way (PLTW)? We have been approached about providing credit for these classes similar to AP or IB. Wondering if anyone else has experience with this?
Leslie Dickerson
Montana Tech
Registrar/Executive Dir. of Enrollment Management
(406) 496-4879
ldickerson@mtech.edu
| ||||||||||||||||||||||||
We will be in our 15th day processes at that time as well.
Charity
Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471
“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Johannes, Cheri
Sent: Wednesday, June 22, 2016 12:00 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Fall Conference
MSUB will not be past our 15th day yet. In fact, just prior to it with our major drop happening these days.
As much as I love seeing and hearing from Dannette, moving to this date would count us out of attendance for MACRAO. [Maybe that will be a sure bet that it will get moved!! J]
Cheri
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Gresswell, Kandi
Sent: Wednesday, June 22, 2016 10:04 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Fall Conference
Hi All,
We have an opportunity to have Dannette Sullivan from National Student Clearinghouse present at our fall conference. She is a Montana native and has been a close contact over the past few months. Dannette’s schedule is tight- for her to be able to attend, we’d have to move up our meeting to 9/22-9/23. Do any of you feel her attendance and presentation would be worth moving up our meeting, or should we keep focusing on meeting in October?
Your thoughts are appreciated!
Kandi
Kandi Gresswell
Associate Registrar
Montana State University
101 Montana Hall
PO Box172660
406.994.2603
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM2MTY3IGNqb2hhbm5lc0BNU1VCSUxMSU5HUy5FRFUgTUFDUkFPIIe825o%2FJSEr&c=SIGNOFF
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Hello, here at MSU we are working on a comprehensive FERPA training program. This would require anyone who wants access to the student database to have FERPA training before they gain access. Currently when we flag someone with advisor/faculty in banner it opens all student records to that individual. We have started doing one on one FERPA trainings at the request of departments. I would love to talk about best practices during MACROA this fall and give you all an update as to where we are with developing our FERPA training.
Thank you hope everyone is having a fabulous Summer!
Jerri
Jerri Weston, Assistant Registrar | Office of the Registrar| 101 Montana Hall, Bozeman, MT 59717 | 406.994.4161
“Be a yardstick of Quality. Some people are not used to an environment where excellence is expected.” Steve Jobs
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Hall, Cassie
Sent: Tuesday, June 21, 2016 1:06 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Faculty Advisors and access to Student Records
Carroll is less restrictive and currently all faculty (most of whom are also advisors) have access to view student records through electronic advising. We are in the process of implementing a new registration and advising module, and for that our new Advisor role will allow “update” access (revising course plans, etc.) to assigned advisees and “view only” access to all students; however, our new Faculty role will only allow access to class rosters, grading, etc. (meaning faculty who are not also advisors – namely adjuncts and part-time instructors – will no longer be able to see student information in the same way that they do now).
I think the culture here at Carroll lends itself to more liberal access because often faculty who aren’t the student’s assigned advisor are still doing “advising” functions either more informally through office hours or as a pre-professional advisor or department chair, but I also completely understand wanting to be more restrictive. We’ve been talking about how implementing this new module will give us an opportunity to do some important refresher training on FERPA and other privacy/sensitivity issues with all of our advisors.
Best,
Cassie
--
Cassie E. Hall
Registrar
Carroll College
1601 N. Benton Avenue
Helena, MT 59625-0002
Tel: (406) 447-4572 / (406) 447-5435
Email: chall@carroll.edu
Web: www.carroll.edu
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Charity Walters
Sent: Tuesday, June 21, 2016 11:36 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Faculty Advisors and access to Student Records
Western typically only allow the faculty advisor who advise the student to have access to their records. Students can change or add advisors through the advising office if they want another faculty advisor to access their records.
I know there are some schools that do give all access to all faculty advisors (and sometimes all faculty), but personally it always seems like a thin line to justify legitimate educational interest in that regards.
Charity
Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471
“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Sharon Nau
Sent: Tuesday, June 21, 2016 11:13 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Faculty Advisors and access to Student Records
Good morning MACRAO friends,
This subject keeps popping up, and with new hires coming on campus and sharing their past experiences, I’m wondering…am I being overly protective of our students and FERPA. Please share some insight on how your institutions handle faculty advisors and access to student academic information. Currently at FVCC, faculty advisors only have access to academic records of students they advise. Do other institutions allow faculty advisors open access to all students’ academic records regardless of whether they have a legitimate reason to view their records or not? Your thoughts and guidance are greatly appreciated.
Thanks,
Sharon
Sharon Nau
FVCC Associate Registrar
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM2MTY2IGNfd2FsdGVyc0BVTVdFU1RFUk4uRURVIE1BQ1JBT3Wp7JEdctoN&c=SIGNOFF
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I agree with Cheri that is too close to census to be out of the office for multiple days. ~d
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Johannes, Cheri
Sent: Wednesday, June 22, 2016 12:00 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Fall Conference
MSUB will not be past our 15th day yet. In fact, just prior to it with our major drop happening these days.
As much as I love seeing and hearing from Dannette, moving to this date would count us out of attendance for MACRAO. [Maybe that will be a sure bet that it will get moved!! J]
Cheri
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Gresswell, Kandi
Sent: Wednesday, June 22, 2016 10:04 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Fall Conference
Hi All,
We have an opportunity to have Dannette Sullivan from National Student Clearinghouse present at our fall conference. She is a Montana native and has been a close contact over the past few months. Dannette’s schedule is tight- for her to be able to attend, we’d have to move up our meeting to 9/22-9/23. Do any of you feel her attendance and presentation would be worth moving up our meeting, or should we keep focusing on meeting in October?
Your thoughts are appreciated!
Kandi
Kandi Gresswell
Associate Registrar
Montana State University
101 Montana Hall
PO Box172660
406.994.2603
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM2MTY3IGNqb2hhbm5lc0BNU1VCSUxMSU5HUy5FRFUgTUFDUkFPIIe825o%2FJSEr&c=SIGNOFF
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MSUB will not be past our 15th day yet. In fact, just prior to it with our major drop happening these days.
As much as I love seeing and hearing from Dannette, moving to this date would count us out of attendance for MACRAO. [Maybe that will be a sure bet that it will get moved!! J]
Cheri
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Gresswell, Kandi
Sent: Wednesday, June 22, 2016 10:04 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Fall Conference
Hi All,
We have an opportunity to have Dannette Sullivan from National Student Clearinghouse present at our fall conference. She is a Montana native and has been a close contact over the past few months. Dannette’s schedule is tight- for her to be able to attend, we’d have to move up our meeting to 9/22-9/23. Do any of you feel her attendance and presentation would be worth moving up our meeting, or should we keep focusing on meeting in October?
Your thoughts are appreciated!
Kandi
Kandi Gresswell
Associate Registrar
Montana State University
101 Montana Hall
PO Box172660
406.994.2603
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM2MTY3IGNqb2hhbm5lc0BNU1VCSUxMSU5HUy5FRFUgTUFDUkFPIIe825o%2FJSEr&c=SIGNOFF
Hi All,
We have an opportunity to have Dannette Sullivan from National Student Clearinghouse present at our fall conference. She is a Montana native and has been a close contact over the past few months. Dannette’s schedule is tight- for her to be able to attend, we’d have to move up our meeting to 9/22-9/23. Do any of you feel her attendance and presentation would be worth moving up our meeting, or should we keep focusing on meeting in October?
Your thoughts are appreciated!
Kandi
Kandi Gresswell
Associate Registrar
Montana State University
101 Montana Hall
PO Box172660
406.994.2603
At Helena College, adjuncts only have access to their current students information. Our full time faculty are also advisors and they have more access. The information housed in our student retention software is assigned by specific advisor, but they do have access to all students transcripts through BANNER web. We have some areas where there are a lot of students, but not a lot of advisors. In those areas, a faculty member from another area often is helping to advise and it is more a team approach. There are also some areas that group advise.
Sarah Dellwo, Director of Admissions and Records
1115 North Roberts
Helena, MT 59601
(p) 406-447-6908 (f) 406-447-6397
This message may contain confidential and/or privileged information. If you are not the addressee or authorized to receive this for the addressee, you must not use, copy, disclose, or take any action based on this message or any information herein. If you have received this message in error, please advise the sender immediately by reply e-mail and delete this message. Thank you for your cooperation.
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Hall, Cassie
Sent: Tuesday, June 21, 2016 1:06 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Faculty Advisors and access to Student Records
Carroll is less restrictive and currently all faculty (most of whom are also advisors) have access to view student records through electronic advising. We are in the process of implementing a new registration and advising module, and for that our new Advisor role will allow “update” access (revising course plans, etc.) to assigned advisees and “view only” access to all students; however, our new Faculty role will only allow access to class rosters, grading, etc. (meaning faculty who are not also advisors – namely adjuncts and part-time instructors – will no longer be able to see student information in the same way that they do now).
I think the culture here at Carroll lends itself to more liberal access because often faculty who aren’t the student’s assigned advisor are still doing “advising” functions either more informally through office hours or as a pre-professional advisor or department chair, but I also completely understand wanting to be more restrictive. We’ve been talking about how implementing this new module will give us an opportunity to do some important refresher training on FERPA and other privacy/sensitivity issues with all of our advisors.
Best,
Cassie
--
Cassie E. Hall
Registrar
Carroll College
1601 N. Benton Avenue
Helena, MT 59625-0002
Tel: (406) 447-4572 / (406) 447-5435
Email: chall@carroll.edu
Web: www.carroll.edu
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Charity Walters
Sent: Tuesday, June 21, 2016 11:36 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Faculty Advisors and access to Student Records
Western typically only allow the faculty advisor who advise the student to have access to their records. Students can change or add advisors through the advising office if they want another faculty advisor to access their records.
I know there are some schools that do give all access to all faculty advisors (and sometimes all faculty), but personally it always seems like a thin line to justify legitimate educational interest in that regards.
Charity
Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471
“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Sharon Nau
Sent: Tuesday, June 21, 2016 11:13 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Faculty Advisors and access to Student Records
Good morning MACRAO friends,
This subject keeps popping up, and with new hires coming on campus and sharing their past experiences, I’m wondering…am I being overly protective of our students and FERPA. Please share some insight on how your institutions handle faculty advisors and access to student academic information. Currently at FVCC, faculty advisors only have access to academic records of students they advise. Do other institutions allow faculty advisors open access to all students’ academic records regardless of whether they have a legitimate reason to view their records or not? Your thoughts and guidance are greatly appreciated.
Thanks,
Sharon
Sharon Nau
FVCC Associate Registrar
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM2MTY2IGNfd2FsdGVyc0BVTVdFU1RFUk4uRURVIE1BQ1JBT3Wp7JEdctoN&c=SIGNOFF
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Carroll is less restrictive and currently all faculty (most of whom are also advisors) have access to view student records through electronic advising. We are in the process of implementing a new registration and advising module, and for that our new Advisor role will allow “update” access (revising course plans, etc.) to assigned advisees and “view only” access to all students; however, our new Faculty role will only allow access to class rosters, grading, etc. (meaning faculty who are not also advisors – namely adjuncts and part-time instructors – will no longer be able to see student information in the same way that they do now).
I think the culture here at Carroll lends itself to more liberal access because often faculty who aren’t the student’s assigned advisor are still doing “advising” functions either more informally through office hours or as a pre-professional advisor or department chair, but I also completely understand wanting to be more restrictive. We’ve been talking about how implementing this new module will give us an opportunity to do some important refresher training on FERPA and other privacy/sensitivity issues with all of our advisors.
Best,
Cassie
--
Cassie E. Hall
Registrar
Carroll College
1601 N. Benton Avenue
Helena, MT 59625-0002
Tel: (406) 447-4572 / (406) 447-5435
Email: chall@carroll.edu
Web: www.carroll.edu
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Charity Walters
Sent: Tuesday, June 21, 2016 11:36 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: Faculty Advisors and access to Student Records
Western typically only allow the faculty advisor who advise the student to have access to their records. Students can change or add advisors through the advising office if they want another faculty advisor to access their records.
I know there are some schools that do give all access to all faculty advisors (and sometimes all faculty), but personally it always seems like a thin line to justify legitimate educational interest in that regards.
Charity
Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471
“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Sharon Nau
Sent: Tuesday, June 21, 2016 11:13 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Faculty Advisors and access to Student Records
Good morning MACRAO friends,
This subject keeps popping up, and with new hires coming on campus and sharing their past experiences, I’m wondering…am I being overly protective of our students and FERPA. Please share some insight on how your institutions handle faculty advisors and access to student academic information. Currently at FVCC, faculty advisors only have access to academic records of students they advise. Do other institutions allow faculty advisors open access to all students’ academic records regardless of whether they have a legitimate reason to view their records or not? Your thoughts and guidance are greatly appreciated.
Thanks,
Sharon
Sharon Nau
FVCC Associate Registrar
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM2MTY2IGNfd2FsdGVyc0BVTVdFU1RFUk4uRURVIE1BQ1JBT3Wp7JEdctoN&c=SIGNOFF
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We’ve been through the same thing. Only faculty advisors have access to their advisees’ records. If the student decides to change majors/advisors, then they need to see Student Services to initiate that process.
Lisa Blunt
Registrar
Miles Community College
2715 Dickinson St.
Miles City, MT 59301
(406) 874-6214 phone
(406) 874-6283 fax
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Sharon Nau
Sent: Tuesday, June 21, 2016 11:13 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Faculty Advisors and access to Student Records
Good morning MACRAO friends,
This subject keeps popping up, and with new hires coming on campus and sharing their past experiences, I’m wondering…am I being overly protective of our students and FERPA. Please share some insight on how your institutions handle faculty advisors and access to student academic information. Currently at FVCC, faculty advisors only have access to academic records of students they advise. Do other institutions allow faculty advisors open access to all students’ academic records regardless of whether they have a legitimate reason to view their records or not? Your thoughts and guidance are greatly appreciated.
Thanks,
Sharon
Sharon Nau
FVCC Associate Registrar
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM2MTY2IEJsdW50TEBNSUxFU0NDLkVEVSBNQUNSQU8gIGphcXuaQ3wz&c=SIGNOFF
Western typically only allow the faculty advisor who advise the student to have access to their records. Students can change or add advisors through the advising office if they want another faculty advisor to access their records.
I know there are some schools that do give all access to all faculty advisors (and sometimes all faculty), but personally it always seems like a thin line to justify legitimate educational interest in that regards.
Charity
Charity Walters| Registrar and Director of Institutional Research | The University of Montana Western | 710 South Atlantic Street | Dillon, Montana 59725 |
Phone 406.683.7471
“Start by doing what is necessary; then do what’s possible; and suddenly you are doing the impossible.” St. Francis of Assisi
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Sharon Nau
Sent: Tuesday, June 21, 2016 11:13 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Faculty Advisors and access to Student Records
Good morning MACRAO friends,
This subject keeps popping up, and with new hires coming on campus and sharing their past experiences, I’m wondering…am I being overly protective of our students and FERPA. Please share some insight on how your institutions handle faculty advisors and access to student academic information. Currently at FVCC, faculty advisors only have access to academic records of students they advise. Do other institutions allow faculty advisors open access to all students’ academic records regardless of whether they have a legitimate reason to view their records or not? Your thoughts and guidance are greatly appreciated.
Thanks,
Sharon
Sharon Nau
FVCC Associate Registrar
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM2MTY2IGNfd2FsdGVyc0BVTVdFU1RFUk4uRURVIE1BQ1JBT3Wp7JEdctoN&c=SIGNOFF
Good morning MACRAO friends,
This subject keeps popping up, and with new hires coming on campus and sharing their past experiences, I’m wondering…am I being overly protective of our students and FERPA. Please share some insight on how your institutions handle faculty advisors and access to student academic information. Currently at FVCC, faculty advisors only have access to academic records of students they advise. Do other institutions allow faculty advisors open access to all students’ academic records regardless of whether they have a legitimate reason to view their records or not? Your thoughts and guidance are greatly appreciated.
Thanks,
Sharon
Sharon Nau
FVCC Associate Registrar
Oct. 13-14 would work better for me.
Lisa Blunt
Registrar
Miles Community College
2715 Dickinson St.
Miles City, MT 59301
(406) 874-6214 phone
(406) 874-6283 fax
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Gresswell, Kandi
Sent: Monday, June 20, 2016 3:35 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: [!!Mass Mail]MACRAO Fall Meeting
Hi MACRAO,
I hope your summer is going well and you are enjoying the warmer weather! We are beginning to plan our Fall meeting and I need your input on the TWO following items:
1. Which dates in October work best for you?
a. 10/6-10/7
b. 10/13-10/14
c. 10/20-10-21
d. 10/27-10/28
2. Do you have any topics or speakers you’d like us to plan for?
a. Some ideas might include:
i. Update on Clearinghouse reporting from those who attended the summit at MSU-Bozeman
ii. Update/discussion on the new ACT/SAT changes
iii. FERPA best practices, etc.
Thanks for taking time out of your day to get back to me!
Kandi
Kandi Gresswell
Associate Registrar
Montana State University
101 Montana Hall
PO Box172660
406.994.2603
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM2MTY1IEJsdW50TEBNSUxFU0NDLkVEVSBNQUNSQU8gICunOu%2FYpGVO&c=SIGNOFF
My vote is for the 6, 7th or 13th 14th. The 27th and 28th cut close to PACRAO.
Thank you
Jerri
Jerri Weston, Assistant Registrar | Office of the Registrar| 101 Montana Hall, Bozeman, MT 59717 | 406.994.4161
“Be a yardstick of Quality. Some people are not used to an environment where excellence is expected.” Steve Jobs
From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Gresswell, Kandi
Sent: Monday, June 20, 2016 3:35 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: MACRAO Fall Meeting
Hi MACRAO,
I hope your summer is going well and you are enjoying the warmer weather! We are beginning to plan our Fall meeting and I need your input on the TWO following items:
1. Which dates in October work best for you?
a. 10/6-10/7
b. 10/13-10/14
c. 10/20-10-21
d. 10/27-10/28
2. Do you have any topics or speakers you’d like us to plan for?
a. Some ideas might include:
i. Update on Clearinghouse reporting from those who attended the summit at MSU-Bozeman
ii. Update/discussion on the new ACT/SAT changes
iii. FERPA best practices, etc.
Thanks for taking time out of your day to get back to me!
Kandi
Kandi Gresswell
Associate Registrar
Montana State University
101 Montana Hall
PO Box172660
406.994.2603
To unsubscribe from the MACRAO list, click the following link:
http://listserv.gfcmsu.edu/scripts/wa.exe?TICKET=NzM2MTY1IGp3ZXN0b25ATU9OVEFOQS5FRFUgTUFDUkFPIFkVLWDAxduS&c=SIGNOFF
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