MACRAO: Re: MACRAO stamp

Transcripts aren’t the only documents that I use the MACRAO Fax stamp to authenticate, so e-transcripts don’t entirely obviate the need for such a beastie. For instance, until we have 100% electronic document imaging for application files across institutions, transmittals would have to rely on the cutting-edge technology of Pony Express. Which also has not been rendered obsolete by the interwebs. I think the option to MACRAO fax is still pretty darn handy in a number of situations.

Joe Simonsen

Records Manager

Great Falls College MSU

2100 16^th Ave, Great Falls, MT 59405

Phone: (406) 771.5128 or 1.800.446.2698 ext 5128

Fax: (406) 771.4329

joe.simonsen@gfcmsu.edu

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Johannes, Cheri
Sent: Thursday, July 03, 2014 2:58 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: MACRAO stamp

Happy almost 4^th of July!

We have not yet had this conversation. Faxing is currently already more and more infrequent as the newer technologies come on line.

I can foresee the need for faxing continuing to decline, but I do still have issues with REALLY old records and international students where our only real option that is secure at a moment’s notice is to fax …

Cheri

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Hall, Cassie
Sent: Thursday, July 03, 2014 2:36 PM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: MACRAO stamp

Hi all,

I’m going through some old emails and had flagged this one from Bonnie about faxing transcripts… I think it’s a great question and would love to hear others’ thoughts as well. At Carroll, we are currently underway with implementing the Ellucian/NSC e-transcripts solution, and one question that has come up internally is if we should offer fax as a delivery option anymore. With all of the other electronic options out there (secure PDFs, electronic transcript exchange, etc), sending transcripts by fax seems a bit outdated to me – not to mention less official and less secure than the other options. Are any other offices having this conversation? Do you see drawbacks to getting rid of fax as an option? Thanks for your input… and happy 4^th!

Best,

Cassie

Cassie E. Hall

Registrar

Carroll College

1601 N. Benton Ave.

Helena, MT 59625-0002

Tel: (406) 447-4572 / (406) 447-5435

Fax: (406) 447-5503

Email: chall@carroll.edu

Web: www.carroll.edu

From: MACRAO Listserv [mailto:MACRAO@LISTSERV.GFCMSU.EDU] On Behalf Of Ashley, Bonnie
Sent: Monday, May 12, 2014 11:45 AM
To: MACRAO@LISTSERV.GFCMSU.EDU
Subject: Re: MACRAO stamp

Hello all,

As far as I know, there is no “official” supplier of the MACRAO Fax stamp. We have used a local vendor, and Helena Stamp Works always does good work. All you need is a sample – Matt, if you need one, let me know and we can scan/email one to you.

Question: since many/most of us use electronic transcript delivery, will we continue to have a need to fax transcripts and the MACRAO Fax authentication? If yes, any ideas on how long we’ll continue to fax transcripts? Indefinitely may be the answer, and that’s ok since it’s a reasonably secure method of transmitting an academic transcript (depending on the in-box of the recipient J). Just wondered about your thoughts, or ideas…

Thanks everyone,

Bonnie

Bonnie B. Ashley

Registrar

Montana State University

bashley@montana.edu

RESPECT ..... INTEGRITY ..... STUDENT SUCCESS ..... EXCELLENCE

From: MACRAO Listserv [mailto:MACRAO@listserv.gfcmsu.edu] On Behalf Of Filer, Matt
Sent: Monday, May 12, 2014 11:13 AM
To: MACRAO@listserv.gfcmsu.edu
Subject: MACRAO stamp

Does anyone know if there’s an official way to order a new “MACRAO Fax” stamp? I can get one, but didn’t know if there were logistics and stuff behind getting a new one.

Thanks!

Matthew P Filer

Assistant Registrar for Residency & Commencement

Emma B. Lommasson Center Rm. 201

Missoula, MT 59812

( (406)243-2413 8 umt.edu/registrar